Administration & Operations Archives

Supervisor, Stores

POSITION ID: 1253-001 CALL NO. 23-3372

Job Designation: Supervisor, Stores

Department: Roads and Works Operations

Job Details: Permanent Full Time (Non-Union)

Salary Range: $96,386 – $112,110

Closing Date: Applications for this position must be received at oakville.ca no later than 11:59pm on October 15, 2023.

We offer:

A defined benefit pension plan (OMERS)
Comprehensive health plan complemented with life and disability insurance
A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things

This position reports to the Manager of Fleet Operations and supervises all activities of the Central Stores functions. It will provide the planning, analysis, materials management, organization, and distribution of required goods and services across diverse commodities for internal and external client departments. This position will also work closely with Finance & Purchasing. Central Stores provides records management and supplies for: Fleet Services, Roads & Works, Parks & Open Space, Fire Department, Oakville Hydro, on light automotive, heavy truck, plows & winter control equipment, aerial devices, off-road, construction equipment, agricultural rated equipment, trailers, fuels at multiple depots, and small equipment encompassing some 1500 units.

What can I expect to do in this role?

Provides counsel, direction, and instruction for staff, daily supervision, schedules, and distributes work assignments to ensure that client department requirements are appropriately met. This is often on a time / seasonally critical response basis with varying priorities.
Oversees the performance of Stores staff. Participates in the training, recruitment & selection of new staff, and annual reviews.
Develops, implements, distributes, and reviews short and long-term Stores and inventory strategies that meet budgetary confines and client departments’ needs.
Establishes prudent practices and aligns the scheduling of resources human and material to accomplish them.
Performs sourcing, evaluation, purchasing and the acquisition of commodities and services. This will include participating jointly or independently in the drafting and review of specifications for equipment, products, and services, and Town co-operative buying projects where pertinent and requested by Purchasing and/or the Fleet manager. Provides or assists in the analysis and recommendation of the results.
Ensures that all records and documentation either manual or electronic of all inventories, records of purchases and disbursals and related costs are accurate, reconciled and distributed to the appropriate parties.
Reviews monthly variances with appropriate parties.
Performs purchase order approvals where required.
Performs entries and reconciliations for VISA purchases.
Responsible for the database of fleet vehicle and inventories information ensuring that inventory, maintenance, and repair related data are properly kept to mandated standards.
Arranges the performance and reconciliation of physical (and/or cycle) inventory counts both perpetual and G/L records.
Provides detailed and reconciled monthly reports to the Finance Department, Fleet Manager, and others where required, accounting for the utilization and cost distribution of labour, parts, services, and materials.
Performs payroll for self and staff and forwards to appropriate individuals.
Pursues and resolves warranty or credit issues with vendors.
Analyzes, advocates, and effects any required changes to the functionality of the computerized inventory and other system(s) which may be independent or jointly with the Information Systems department and/or necessary parties.
Participates in seminars, research, and studies of materials management issues, independently or as assigned. Investigates and recommends training from appropriate methods and resources for Stores staff.
Liaises / confers regularly with staff, management, supervisors, vendors, both orally and written and at peer levels with other municipalities where required.
Ensures that all related work practices and procedures comply with the Town of Oakville’s policies, By-Laws, guidelines and such other Statutes or
Regulations that apply.
Performs other duties as assigned.

How do I qualify?

Ideally you have a three year diploma or degree from a recognized institution and a professional accreditation in any of the following areas: Asset Management, Inventory (Material) Management, supply chain management and Control or Finance. Your formal education is augmented by progressively responsible experience at a supervisory level within a diversified stores/inventory operations context and at least 3 years’ experience leading, delegating and/or supervising staff. You have an in-depth knowledge of and experience in Inventory Management and Control, Asset Management, Integrated Systems (JD Edwards) and system implementations. An equivalent combination of education and experience may also be considered. You have a broad and thorough knowledge of equipment and vehicle types and their operating systems. Your education and experience have resulted in outstanding leadership complemented by a highly developed understanding of service delivery.

A satisfactory criminal record check dated within the last 30 days is a condition of employment for this position.

Must possess a valid and unrestricted ‘G’ (minimum) driver’s license with a driving record that demonstrates responsible and safe driving behaviour. Note: Applicants with 6 or more points are ineligible for consideration. The successful applicant, who is a new hire, will be required to provide the Corporation with a current drivers abstract (no older than 30 days) and pass a Town administered road test as a condition of employment.

Core Knowledge Required for Success:

You are an experienced leader with a comprehensive knowledge of:

Current and future policies, practices, trends, technology and information relating to Inventory Management coupled with knowledge of Inventory and Work order processes.
Budget management and administration.
The Highway Traffic Act and the Occupational Health and Safety regulations and directives as these apply.
Common word processing, spreadsheet, email and database management techniques.

In addition, your experience demonstrates the following Supervisor Leadership Competencies:

Strategic Thinking – innovating through analysis and ideas.
Engagement – mobilizing people, organizations, and partners.
Management excellence – delivering results through action management, people management and financial and asset management.
Accountability and Respect – serving with integrity and respect.

Click Competency Profile to view the competencies for this Supervisor level.

Corporate Values:
Teamwork, accountability, dedication, honesty, innovation, and respect

DATED: September 29, 2023

This job profile reflects the general requirements necessary to perform the principal functions of the job.
This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified.
Applicants may also be required to undergo testing.

Successful candidates will abide by Ontario Health & Safety Legislation and follow Corporate Health & Safety Policies.

The Town of Oakville is an equal opportunity employer

Personal information collected from applications and resumes is collected under the authority of the Municipal Act, 2001, and will be used to determine qualifications for employment. Questions about this collection of information should be directed to Human Resource Services, 1225 Trafalgar Road, Oakville, Ontario L6H 0H3

We thank all applicants and advise that only those selected for an interview will be contacted.

Senior Planner (Policy)

The City of Niagara Falls is a dynamic and internationally renowned city with a prosperous business community and economic foundation anchored by tourism, manufacturing, retail and knowledge-based sectors. Located at one of the natural wonders of the world and in the heart of North America’s most affluent consumer markets, we are linked to the world by extensive road, rail, air, water and telecommunication networks. With over 14 million visitors a year and a growing resident population of over 95,000, we invite you to discover why Niagara Falls is a premier place to live, work, and play.

Call Number: 2023 – 53

Position: Senior Planner (Policy)

Type of Vacancy: Permanent Full time

Work Schedule (hours & days): 8:30 am to 4:30 pm, Monday to Friday (35-hour work week)

Location: Wayne Thomson Building (4343 Morrison Street, Niagara Falls, Ontario)

2023 Salary Range: $85,394 to $106,743 (Plus a comprehensive benefits package)

Date Posted: September 27, 2023

Closing Date: December 31, 2023 at 4:00 pm (ongoing acceptance until position filled)

Further details on this position below.

To apply, please submit a cover letter and resume to www.niagarafalls.ca/jobs

Applications must be submitted online and will be accepted until
4:00 pm on December 31, 2023 or position is filled.

The City of Niagara Falls is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. Upon request, the City will accommodate the accessibility needs of applicants under the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment, selection, and interview process. Personal information is collected under the authority of The Municipal Act and will only be used to determine suitability for this position.

We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

CITY OF NIAGARA FALLS

NON-UNION POSITION DESCRIPTION
Planning, Building and Development

This description reflects the general details considered necessary to describe the principle functions of the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in such classification.

POSITION TITLE: Senior Planner (Policy)

POSITION SUMMARY: Responsible for project management leadership on a wide range of planning and policy issues in both an urban and rural context, preparing reports to Council on a wide range of more complex and politically sensitive projects issues and proposals. Leads and supports a variety of department and corporate strategic initiatives to implement Council’s Strategic priorities. Provides independent expert professional planning opinion, evidence and testimony at the Local Planning Appeals Tribunal.

DIVISION: Planning

RESPONSIBLE TO: Senior Manager of Policy

SUPERVISES: Supervises Planner 2, Assistant Planner & Intern Planner (policy planning)

RESPONSIBLE FOR:

Responsible for leading and managing the development of complex and politically sensitive land use and community planning policy projects.
Leadership on major initiatives uses best practices in planning and project management and recommends defensible solutions.
Responsible for initiating, coordinating and undertaking specialized research on complex planning issues from problem identification to implementation. Defines problems and identify options and possible solutions.
Manages the creation of Community Improvement Plans, Secondary Plans for development and other major policy initiatives as required.
Writes and presents reports to Council and Committee and helps to provide written formal municipal input to the Niagara Region and Province on various policy reviews, policy changes and legislative amendments.
Responsible for preparing and providing expert planning opinion at tribunals including the Local Planning Appeals Tribunal and courts. Responsibilities also include attending review meetings with legal counsel to provide background information on litigations, attend pre-hearings and settlement discussions and providing advice to legal counsel during hearing.
Confers/liaises with municipal, provincial, and federal authorities, civic leaders, lawyers, land developers, the public and special interest groups to formulate and develop land use policies and regulations.
Participates in internal and external teams with respect to special planning studies (new legislation, development policy, community improvement plans, secondary plans etc.)
Presents studies, policies and applications at public meetings and coordinates, chairs and makes presentations at public information sessions.
Provides functional guidance to staff and specialized consultants, providing work direction, assigning tasks/projects, determining methods and procedures to be used resolving problems and ensuring results are achieved while being responsible for financial accountability of project budget.

POSITION REQUIREMENTS:
Minimum four (4) year degree in Planning, a Master’s Degree in Planning is preferred.

A minimum of ten (10) years of progressively responsible, relevant municipal planning experience.

Full member in good standing with the Ontario Professional Planners Institute and the Canadian Institute of Planners.

COMPETENCIES:
Knowledge of project management practices.

Ability to lead the procurement of consultants, management of consultant’s work and staff, and financial accountability of project budget for consultant assignment.

Attention to detail and pursues quality in the accomplishment of tasks.

Client/customer focus – provides superior service to both internal and external customers.

Teamwork – works cooperatively and effectively with others to reach a common goal.

Ensures the highest standards of confidentiality and integrity at all times.

Proven leadership in conflict resolution, problem solving, negotiations and facilitation direction.

Assistant Planner

Call Number: 2023 – 73

Position: Assistant Planner

Type of Vacancy: Permanent

Work Schedule (hours & days): 8:30 am to 4:30 pm, Monday to Friday (35-hour work week)

Location: Wayne Thomson Building (4343 Morrison Street, Niagara Falls, Ontario)

Hourly Rate: $36.02 to $37.38 (under review)

Date Posted: September 27, 2023

Closing Date: October 20, 2023 at 4:00 pm

Further details on this position below.

To apply, please submit a cover letter and resume to www.niagarafalls.ca/jobs

Applications must be submitted online and will be accepted until
4:00 pm on Friday, October 20, 2023

The City of Niagara Falls is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. Upon request, the City will accommodate the accessibility needs of applicants under the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment, selection, and interview process. Personal information is collected under the authority of The Municipal Act and will only be used to determine suitability for this position.

We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

CITY OF NIAGARA FALLS
POSITION DESCRIPTION
Planning, Building and Development

POSITION TITLE: Assistant Planner

POSITION SUMMARY: Provides technical, research and analytic support to the Section and serves as staff resource to the Municipal Heritage Committee.

RESPONSIBLE TO: Senior Manager of Policy Planning

SUPERVISES: N/A

EQUIPMENT AND TOOLS USED: Relational databases and computer software including but not limited to: presentation software, word processing, spreadsheet and website applications, as well as, the set-up and use of LCD projector.

WORK CONDITIONS: 90 % standard office environment, 10 % outside

RESPONSIBLE FOR:

Collect statistical information pertaining to housing, development and demographics and execute computer entry. Monitor development trends and prepare statistical reports and similar materials and present to Council on findings.
Assist with various planning policy and land use studies related to the Official Plan including research, analysis and drafting of correspondence and policies.
Investigate, record, and maintain computer inventory of heritage properties and conducts architectural, historical, and socio-cultural research. Liaise with the Municipal Heritage Committee and prepare reports on various heritage related matters.
Contribute to the development and maintenance of the Planning & Development section of the City’s web site.
Analyze applications and prepares reports on Niagara Escarpment applications, environmental matters and other planning applications for various committees and council, as assigned.
Liaise with the GIS Section for coordination and integration of mapping and databases.
Prepare digital presentations and graphic displays on regular basis as needed.
Conduct site inspections in various locations.
Respond to public inquiries on statistical, heritage and environmental matters. Draft correspondence on various planning and policy related matters, as assigned.
Assist in the maintenance of the City’s Official Plan (i.e., through updates) and answer public inquiries regarding the Official Plan and growth-related matters.
Administer the City’s annual sidewalk café and outdoor patio program, including application intake and agreement preparation.

POSITION REQUIREMENTS:
Minimum is a college diploma from a Planning Technician Program, with an emphasis on GIS.

Class “G” driver’s license.

At least two (2) to (3) years related experience in similar planning work.

A thorough knowledge of official plans, zoning by-laws and Planning Act and Ontario Heritage Act is essential.

Proficiency in relational database software and a basic working knowledge of GIS concepts.

Preference will be given to those with web-site experience and demonstrated knowledge of planning legislation.

Lands Analyst

Internal/External Job Posting
Regular Full Time Non-Union Position
Lands Analyst

Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Encompassing approximately 6,800 square kilometres, the Grand River watershed has a population of almost one million people in 39 municipalities and two First Nations. Designated as a Canadian Heritage River, the Grand River and its major tributaries boast many outstanding human heritage features and excellent recreational opportunities. The GRCA is committed to environmental protection by delivering services that ensure the well-being of the environment and its inhabitants.

General Accountabilities

The Lands Analyst reports to the Manager of Conservation Lands and is responsible for analyzing, coordinating, and implementing projects within the department. Duties include assisting with the implementation and administration of programs, including negotiating new and existing leases, licenses and agreements; negotiating routine acquisitions/dispositions of properties; and providing necessary technical support or information as required by staff and general public in regards to GRCA owned and managed lands and assets. This position will interact with various departments throughout the GRCA and will liaise with municipal, provincial and other watershed stakeholders regarding Conservation Lands department inquiries and to ensure effective implementation of department projects.

Specific Accountabilities:

Assist with the development, negotiation, implementation and administration of the residential, agricultural and cottage lot programs, including creating project plans, coordinating market based assessments and appraisals, etc.
Assist with the development, negotiation, implementation and administration of leases and agreements with residential, land lease and commercial tenants.
Negotiate and implement various new license agreements with outside interests involving GRCA lands.
Negotiate and coordinate routine acquisitions/dispositions and assist the Manager of Conservation Lands with complex acquisition/disposition of properties.
Research, compile, organize, write and coordinate project tenders, request for proposals, and other purchasing contractual arrangements.
Provide necessary technical support or information as required by staff and the general public in regard to GRCA owned and managed lands and assets.
Provide technical and both quantitative and qualitative analysis, coordination and implementation of various projects related to operational efficiency, cost analysis and business development including the preparation of reports and recommendations.
Review and assess opportunities and risks associated with ongoing initiatives or programs.
Conduct meetings and perform field inspections related to projects and inquiries.
Represent the Conservation Lands Department as a stakeholder in conjunction with municipal and provincial projects.
Develop and maintain effective relationships internally and with external parties.
Assist with the development of information management systems and databases for financial, leasing and property landholdings.

Technical Accountabilities/Requirements:

University degree in general business or a related program of study.
Minimum of three years of related work experience. Experience related to project management, planning, real estate, appraisals or legal would be considered an asset.
Knowledge of the Conservation Authorities Act, Planning Act, Building Code, Residential Tenancies Act, Assessment Act, Commercial Tenancies Act, Occupiers Liability Act, Drainage Act, Construction Lien Act, Fire Protection and Prevention Act and other legislation related to property matters, including various local property standards by laws.
Strong analytical, research and problem solving skills.
Excellent communication (written and verbal) skills for writing reports, correspondence, work plans and conducting presentations.
Strong interpersonal and negotiation skills, with the ability to demonstrate tact and diplomacy.
Highly organized with the ability to work independently in a fast paced environment with minimal supervision.
Related job experience with Microsoft Office Suite, ArcGIS software, Access Database Management software and Adobe Acrobat software.
Valid driver’s license and ability to travel to various locations within the Grand River watershed.
Ability to exercise professional judgment and discretion in dealing with confidential information.

Competencies and Abilities:

Professional Judgement – Demonstrated ability in the area of critical thinking, analysis and assessment of risk and implications, making connections of underlying issues and ownership of the outcome. Sound judgment resulting in fair, efficient and effective decision making bringing clarity and resolution to complex and ambiguous situations, and discretion in dealing with confidential information. Ability to carry out skillful negotiations and interest based conflict resolution.

Integrity/Ethics – The willingness to hold oneself and others accountable for acting in ways that are consistent with stated values, principles and professional standards. Maintaining impartiality, objectivity and fairness when dealing with employees, stakeholders and special interest groups.

Goal /Action Oriented – Seizes opportunities; takes initiative and is self- motivated. Organize work, plan activities and set priorities in a manner that meets competing needs and timely resolution of matters. Maintains high level of productivity and self-direction. Effective problem solving and collaboration skills. Demonstrated experience in Project Management with the ability to work under pressure and handle multiple tasks simultaneously with changing priorities.

Team Work – Interacts with people effectively. Succinct written and verbal communication skills with a commitment to sharing ideas and working together. The ability to gather facts and pertinent information to gain an understanding before drawing conclusions or taking action. Demonstrated ability to build partnerships and alliances with peers, partners and staff.

Customer Focus – Dedicated to meeting the expectations and requirements of internal and external customers. Exceptional communication and negotiation skills to create, maintain and enhance relations with property tenants, municipal partners, special interest groups, etc. Must possess strong customer service skills and the ability to respond to public inquiries with knowledge, tact and enthusiasm.

Leadership: A high level of personal and professional excellence including the ability to align personal and organizational values. Demonstrated ability to be innovative, flexible and entrepreneurial.

Approximate Start Date: October 2023

GRCA offers a comprehensive benefits package including health, dental, vision care, life and disability insurance, membership in the OMERS pension plan and a pass for free entry into GRCA conservation areas.

Annual Salary range for this position is a Job Level Grade G, $67,717.81 to $82,389.07

Hours of work: 35 hours per week

To Apply: If you would like to be considered for this career opportunity, please send a resume and cover letter to careers@grandriver.ca in MS Word or PDF format and quote “Lands Analyst” in the subject line.

Deadline for Applications: 4:00pm Tuesday October 10th, 2023

We thank you for your interest, however only candidates under consideration will be contacted.

The GRCA strives to provide a collaborative and respectful work environment. We value the health and well-being of our employees and prioritizes Health and Safety in our workplace. We offer a comprehensive benefits package including health, dental, vision care, life and disability insurance; Participation in the OMERS defined benefit pension plan, with generous employer-matching and a pass for free entry into GRCA conservation areas. We currently provide an option to work a flexible schedule to balance the demands of both work and home.

GRCA is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accessibility accommodations at any point during the application and hiring process, please contact us. Any information received relating to accommodation will be addressed confidentially. Pursuant to section 29(2) of the Municipal Freedom of Information and Protection of Individual Privacy Act R.S.O. 1990, C. M.56 the personal information contained on this form is collected under the legal authority of the Conservation Authorities Act, R.S.O. 1990, chapter C.27 and is used for recruitment purposes. Questions about the collection of personal information should be directed to the Manager of Human Resources, Grand River Conservation Authority, PO Box 729, 400 Clyde Road, Cambridge, Ontario N1R 5W6; 519-621-2761.

Commissioner of Planning & Development/Chief Planner

Job Title: Commissioner of Planning & Development/Chief Planner
Closing Date: October 18, 2023 @ 11:59pm

The Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity
Reporting directly to the Chief Administrative Officer, the Commissioner of Planning & Development/Chief Planner is responsible for providing direction for the development and implementation of strategic plans for planning and building services as well as all aspects of economic development, business development and tourism.

The Commissioner of Planning & Development/Chief Planner will also be responsible for ensuring that the business units adopt an innovative approach to service delivery that is progressive and aligned with vision, mission, and values of the corporation. This position is responsible for the planning, development and general/financial management of the Planning Department including development of policies and strategies to guide the future growth of the municipality; the co-ordination, appropriate evaluation, and recommendation of development proposals; for associated public consultation/participation facilitation and presentation and liaison duties; and for recruitment, development, and evaluation of departmental staff.

As the Commissioner of Planning & Development/Chief Planner, you will perform the following duties, including but not limited to:

Provide leadership and direction in the development and implementation of strategies, programs, practices, and operations for the Planning, Building and Economic Development business unit, aligned to Council direction, established business plans and overall Town direction, goals and objectives.
Provide advice and leadership to staff regarding economic development initiatives and tourism, including identification of issues and trends of strategic importance, recommendations for best practices to ensure successful economic development through project growth.
Oversee the functional responsibilities of Building Services business unit and ensure the delivery of high-quality services in compliance with the Building Code Act (BCA), the Ontario Building Code, and all other applicable laws, standards, and regulations.
Participate as a member of the senior leadership team (SLT) in the formulation of corporate goals, objectives, and strategic planning related to the provision of Town services and programs.
The Commissioner ensures that internal and external customers are provided with high quality services/programs, and that policies are consistent with the Town’s Strategic Plan. The Commissioner will provide expert advice to the Chief Administrative Officer, Town leadership and Town Council.

The Ideal Candidate
We are seeking an experienced professional with a post-secondary degree in public administration or a closely related field. Our ideal candidate has 10 years of related experience and 5-7 years of leadership/progressive management experience at a senior level. The candidate should have eligibility for or full membership in the Canadian Institute of Planners.

The ideal candidate will have demonstrated experience at a management level in a municipal planning environment with demonstrated supervisory experience. We are seeking an individual with superior working knowledge of Planning related provincial legislation/regulatory standards including the Planning Act, Condominium act, Municipal act, Heritage act, Environmental Assessment Act, new provincial legislative initiatives, municipal by-laws, Ontario Land Tribunals processes, sound planning principles and practices, development processes, and urban design concepts, and local government. functions/responsibilities.

The successful candidate for Commissioner of Planning & Development/Chief Planner will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace.  If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

How To Apply
To learn more about employment with the Town of Caledon and to apply for this exciting and challenging opportunity, visit: www.caledon.ca/careers
If needed and upon request, this document can be made available in an alternative format.

Directeur des Services Corporatifs/Trésorier – Director of Corporate Services/Treasurer

DIRECTOR OF CORPORATE SERVICES / TREASURER
TOWNSHIP OF RUSSELL

POSITION OVERVIEW
Reporting to the Chief Administrative Officer, the Director of Corporate Services provides leadership and oversight to all members of the Corporate Services sub-departments, including Finance, Asset Management, Human Resources, Communications, I.T., Corporate Performance, and the Clerk’s Office. The Director of Corporate Services directly supervises and provides coaching and other support to the Deputy-Treasurer, the Manager of Administrative Services, and the Municipal Clerk.

The Director of Corporate Services is responsible for overseeing the delivery of the department’s programs and services while ensuring alignment with the municipality’s strategic objectives and priorities. The Director will represent the Corporate Services department at Council meetings and is accountable for the achievement of the department’s strategic objectives.

SKILLS, COMPETENCIES AND KNOWLEDGE

Bachelor’s degree in Business Administration, Public Administration, Finance, Human Resources, or a related field. A master’s degree or CPA designation would be an asset.
A minimum of five (5) years of experience in a senior leadership role, preferably in a municipal or public sector environment, with a demonstrated track record of successful leadership, direct participation in strategic planning, and performance management.
Ability to provide strategic direction, set priorities, and make informed decisions to achieve organizational goals and objectives.
Strong leadership skills to motivate, mentor, and manage a diverse team, fostering a collaborative and high-performing work environment.
Excellent interpersonal skills to build and maintain positive relationships with stakeholders at all levels, both internal and external to the organization.
Strong written and verbal communication skills to effectively convey complex information, present to diverse audiences, and represent the department at public Council meetings.
Ability to manage change initiatives, facilitate organizational change, and engage staff in the change process to drive successful implementation.
Ability to foster innovation, encourage creativity, and promote a culture of continuous improvement to drive service delivery excellence and operational efficiencies.
Strong analytical and problem-solving skills to identify issues, propose solutions, and make sound decisions in a fast-paced and dynamic environment.
Proficient in project management principles and practices to effectively plan, execute, and monitor departmental projects and initiatives.
Strong focus on customer service excellence, with the ability to understand and address the needs of internal and external stakeholders.

LANGUAGE REQUIREMENTS
Excellent proficiency in understanding, speaking, reading and writing in either French or English. Proficiency in the second official language is a strong asset.

COMPENSATION
The salary is based on 35 hours a week and is set between $98,687 and $123,359 per year. The Township offers an excellent competitive benefit package as well as a pension plan. A detailed job description is available upon request.

HOW TO APPLY
Those interested in the position are invited to submit their resume in Word or PDF format to the attention of Human Resources by email at: jobs.emplois@russell.ca no later than October 6, 2023, at 4:00 p.m. A detailed job description is available upon request.

DIRECTEUR DES SERVICES CORPORATIFS / TRÉSORIER
MUNICIPALITÉ DE RUSSELL

SOMMAIRE DU POSTE
Sous la responsabilité du directeur général, le directeur des services corporatifs assure la direction et la supervision de tous les membres des sous-départements des services corporatifs, y compris les finances, la gestion des actifs, les ressources humaines, la communication, l’informatique, la performance de la corporation et le bureau du greffier. Le directeur des services corporatifs supervise directement le trésorier adjoint, le gestionnaire des services administratifs et le secrétaire municipal, et leur apporte son soutien. Le directeur des services corporatif est chargé de superviser la mise en œuvre des programmes et des services du département tout en veillant à ce qu’ils soient conformes aux priorités et aux objectifs stratégiques de la municipalité. Il représente le département des services corporatifs lors des réunions du conseil municipal et est responsable de la réalisation des objectifs stratégiques du département.

CONNAISSANCES, COMPÉTENCES ET HABILETÉS PARTICULIÈRES

Baccalauréat en administration des affaires, en administration publique, en finances, en ressources humaines ou dans un domaine connexe. Une maîtrise ou un titre de CPA serait un atout.
Un minimum de cinq (5) années d’expérience dans un rôle de haute direction, de préférence dans un environnement municipal ou public, avec une expérience démontrée en matière de leadership réussi, de participation directe à la planification stratégique et de gestion du rendement.
Capacité à fournir une orientation stratégique, à établir des priorités et à prendre des décisions éclairées pour atteindre les buts et objectifs de l’organisation.
Fortes compétences en leadership pour motiver, encadrer et gérer une équipe diversifiée, favorisant un environnement de travail collaboratif et performant.
Excellentes compétences interpersonnelles pour établir et entretenir des relations positives avec les parties prenantes à tous les niveaux, tant internes qu’externes à l’organisation.
Solides compétences en communication écrite et verbale pour transmettre efficacement des informations complexes, les présenter à des publics divers et représenter le département lors des réunions publiques du Conseil.
Capacité à gérer des initiatives de changement, à faciliter le changement organisationnel et à impliquer le personnel dans le processus de changement pour assurer une mise en œuvre réussie.
Capacité à favoriser l’innovation, à encourager la créativité et à promouvoir une culture d’amélioration continue pour favoriser l’excellence de la prestation de services et l’efficacité opérationnelle.
Solides compétences analytiques et de résolution de problèmes pour identifier les problèmes, proposer des solutions et prendre des décisions judicieuses dans un environnement dynamique et en évolution rapide.
Maîtriser les principes et les pratiques de gestion de projet pour planifier, exécuter et surveiller efficacement les projets et initiatives du département.
Forte concentration sur l’excellence du service client, avec la capacité de comprendre et de répondre aux besoins des parties prenantes internes et externes.

EXIGENCES LINGUISTIQUES
Excellente maîtrise de la compréhension, de l’expression orale, de la lecture et de l’écriture en français ou en anglais. La maîtrise de la deuxième langue officielle serait un atout majeur.

RÉMUNÉRATION
Le salaire, basé sur un horaire de 35 heures par semaine, est fixé entre 98 687 $ et 123 359 $ par année. La municipalité offre un excellent ensemble d’avantages sociaux compétitifs ainsi qu’un régime de retraite. Une description de tâches détaillée est disponible sur demande.

COMMENT APPLIQUER
Les personnes intéressées sont priées de soumettre leur candidature par écrit en format Word ou PDF à l’attention de ressources humaines par courriel : jobs.emplois@russell.ca, d’ici le 6 octobre 2023, à 16h. Une description de tâches détaillée est disponible sur demande.

Municipal Clerk

Job Title: Municipal Clerk
Closing Date: October 6, 2023 @ 11:59pm

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity

Reporting directly to the Commissioner of Corporate Services & Chief Legal Officer, this role is responsible for managing the daily departmental operations of the business unit and for the direction, organization, coordination, facilitation and administration of the Town’s legislative functions including Council and Committee support services; Licensing and Administration services; Corporate Records and Freedom of Information services; Vital Statistics; and, all general administration of the Legislative Services business unit. This role is also responsible for executing the statutory duties of the Municipal Clerk as required by the Municipal Act, the Municipal Elections Act and other relevant legislation.

As the Municipal Clerk, you will perform the following duties, including but not limited to:

Perform the necessary duties assigned to the Clerk under Municipal Freedom of Information and Protection of Privacy Act, Vital Statistics Act, Emergency Management Act, Municipal Conflict of Interest Act, Municipal Elections Act, etc.
Attend Council and Committee meetings, record, prepare and distribute minutes; provide objective advice on agenda matters, rules of procedures and protocol.
Oversee the process of meeting scheduling, preparation and distribution of agendas and materials for Council/Committee/Board and public hearings; bylaw preparation; distribution of all supporting material, minutes and video recordings, decisions, instructions, and resolutions to Council and appropriate parties.
Manage the implementation of directives, policies, instructions, and decisions approved by Council as recorded at any regular Council meeting or special meeting, in a prompt, efficient, thorough, and orderly manner as assigned, directed, or delegated by Council and/or the CAO. Manage and maintains an up-to-date database of all Council resolutions, including status updates.
Perform Marriage Solemnization Services in accordance with the Marriage Act and act as Commissioner of Oaths and Affidavits and Division Registrar in accordance with the Commissioners for Taking Affidavits Act.
Supervise in-house and contracted staff assigned to perform work and activities as defined herein. Collaborate with HR on people-related programs. Provide input to the career development of assigned staff, including technical direction, training recommendations, coaching, and mentoring.

The Ideal Candidate

We are seeking an experienced professional with a post-secondary degree in government administration or a closely related field. Our ideal candidate has 5-7 years of experience in a municipal clerk’s office and 3-5 years of experience as a municipal election Deputy Clerk or Committee Coordinator. The candidate should have 3 years of experience in a leadership role.

The ideal candidate will have demonstrated knowledge of the Municipal Act, Municipal Elections Act, Line Fences Act, Municipal Freedom of Information and Protection of Privacy Act and other legislation related to municipal government. We are seeking an individual with superior and understanding of policies and legislative requirements related to Ontario municipalities and municipal by-laws, government administration and Council processes and procedural activities.

The successful candidate for Municipal Clerk will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $122,330.85 – $149,916.40 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

Commissioner of Corporate Services/Chief Legal Officer

Job Title: Commissioner of Corporate Services/Chief Legal Officer
Closing Date: October 18, 2023 @ 11:59pm

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity

Reporting into the Chief Administrative Officer, the Commissioner of Corporate Services/Chief Legal Officer is accountable for providing direction for the development and implementation of strategic plans for legal services, provincial offences and court services, information technology, council legislative services, and corporate communications.

As the Commissioner, you will be responsible for ensuring that the business units adopt an innovative approach to service delivery that are progressive and aligned with the vision, mission, and values of the corporation.

The Commissioner ensures that internal and external customers are provided with high quality services/programs, and that policies are consistent with the Town’s Strategic Plan. The Commissioner will provide expert advice to the Chief Administrative Officer, Town leadership and Town Council. The successful candidate will be someone who will embody and advocate for the Town’s mission, vision and corporate values and nurture a culture of innovation and change.

As the Commissioner of Corporate Services/Chief Legal Officer, you will perform the following duties, including but not limited to:

Manage the legal functions of the municipality including carriage of legal files.
Oversee the multi-faceted business units under the purview of Corporate Services.
Participate as a member of the senior leadership team in the formulation of corporate goals, objectives, and strategic planning related to the provision of Town services and programs.
Prepare and present information/reports related to departmental issues and recommend specific actions required to update Council, Senior Leaders and key stakeholders.
Provide timely advice to Council, staff and public regarding administrative processes and procedures that affect the operations of the Town and the Provincial Courts in accordance with Provincial Legislation, Municipal By-laws, and administrative best practices.
Demonstrate visible and positive leadership to staff, developing and nurturing a work environment that is inclusive, respectful, and motivating for staff including staff development, performance management, staff engagement, and rewards and recognition.

The Ideal Candidate

We are seeking an experienced professional with a post-secondary degree in public administration or a closely related field and a member of the Law Society of Ontario in good standing. Our ideal candidate has 10 years of experience in leading large multi-faceted business units in a municipal setting and 10 years of experience practicing law within a municipal environment.

The ideal candidate will have demonstrated political acuity and experience working with other levels of government, external agencies, and community groups to ensure effective relationships for the betterment of the community and collaboration. We are seeking an individual with ability to exercise significant discretion and sensitivity involving regular access to confidential data.

The successful candidate for Commissioner of Corporate Services/Chief Legal Officer will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

Senior Financial Analyst – Revenue / Analyste Financier Sénior – Revenus

POSITION OVERVIEW

Reporting to the Deputy Treasurer, the Senior Financial Analyst – Revenue holds a position within the financial team and is responsible for overseeing a team of 3 – 4 employees. The primary focus of this position is to ensure efficient and effective revenue management processes, optimize revenue generation, provide excellent customer service, and ensure accurate financial reporting for the Township’s revenue. The Senior Financial Analyst – Revenue plays a critical role in supporting the financial objectives of the organization while ensuring compliance with relevant regulations and maintaining a high level of customer satisfaction.

Additionally, the Senior Financial Analyst – Revenue is specifically accountable for the municipal tax collection process. This responsibility encompasses, with the support of financial analysts, the complex task of adhering to legislation outlined in the Municipal Act, ensuring accurate tax billing and analysis, and providing expertise in managing tax-related inquiries from residents and stakeholders. The Senior Financial Analyst – Revenue works closely with other departments to coordinate tax and other revenue-related initiatives and provides guidance to staff to ensure compliance with regulations and policies.

This position has a supervisory function, overseeing a group of financial analysts, a financial clerk, and a client services representative. As a leader, the Senior Financial Analyst – Revenue provides guidance, support, and mentorship to the team while fostering a collaborative and productive work environment. Furthermore, the position aligns the team’s activities with the Township’s Strategic Plan’s vision and objectives, ensuring that revenue management practices contribute to the achievement of strategic goals and priorities.

SKILLS, COMPETENCIES AND KNOWLEDGE

Bachelor’s degree, or equivalent mix of education and experience, in Accounting, Finance, Business Administration, or a related field. A Master’s degree or CPA designation would be considered an asset.
Minimum of 2-4 years of experience in finance or accounting, preferably in a municipal or public sector environment.
Experience in financial analysis, revenue management, or a similar role.
Completion of the Municipal Tax Administration Program units I, II and III would be considered an asset.
Strong analytical and financial modeling skills.
Proficiency in financial analysis and reporting.
Excellent attention to detail and accuracy.
Advanced knowledge of Microsoft Excel and financial software applications.
Strong problem-solving and decision-making abilities.

LANGUAGE REQUIREMENTS

Excellent proficiency in understanding, speaking, reading and writing in either French or English. Proficiency in the second official language a strong asset.

COMPENSATION

The salary is based on 35 hours a week and is set between $67,790 and $84,727 per year. The Township offers an excellent competitive benefits package as well as a pension plan. The Township is committed to its employee’s professional development and shall provide training opportunities of the Municipal Tax Administration Program.

A detailed job description is available upon request.

HOW TO APPLY

Those interested in the position are invited to submit their resume in Word or PDF format to the attention of Human Resources by email at: jobs.emplois@russell.ca no later than October 6, 2023, at 4:00 p.m.

A detailed job description is available upon request.

SOMMAIRE DU POSTE

Sous la responsabilité du trésorier adjoint, l’analyste financier sénior – revenus détient un poste au sein de l’équipe financière et est responsable de superviser une équipe de 3 à 4 employés. L’objectif principal de ce poste est d’assurer des processus de gestion des revenus efficients et efficaces, d’optimiser la génération de revenues, de fournir un excellent service client et d’assurer des rapports financiers précis sur les revenus du canton. L’analyste financier principal – revenus joue un rôle essentiel dans le soutien des objectifs financiers de l’organisation tout en assurant la conformité
aux réglementations pertinentes et en maintenant un niveau élevé de satisfaction de la clientèle.

De plus, l’analyste financier principal – Revenus est spécifiquement responsable du processus de perception des taxes municipales. Cette responsabilité englobe, avec le soutien des analyses financiers, la tâche complexe de se conformer à la législation décrite dans la Loi sur less municipalités, d’assurer une facturation et une analyse exactes des taxes et de fournir une expertise dans la gestion des demandes de renseignements fiscales des résidents et des intervenants. L’analyste financier principal – Revenus travaille en étroite collaboration avec d’autres départements pour
coordonner les initiatives fiscales et autres liées aux revenus et fournit des conseils au personnel pour assurer la conformité aux règlements et aux politiques.

Ce poste a une fonction de supervision, supervisant un groupe d’analystes financiers, un commis financier et un représentant des services à la clientèle. En tant que leader, l’analyste financier principal – Revenus fournit des conseils, du soutien et du mentorat à l’équipe tout en favorisant un environnement de travail collaboratif et productif. De plus, le poste aligne les activités de l’équipe sur la vision et les objectifs du plan stratégique du canton, en veillant à ce que les pratiques de gestion des revenus contribuent à la réalisation des objectifs et des priorités stratégiques.

CONNAISSANCES, COMPÉTENCES ET HABILETÉS PARTICULIÈRES

Baccalauréat, ou combinaison équivalente d’étude et d’expérience, en comptabilité, finance, administration des affaires ou dans un domaine connexe. Une maîtrise ou un titre CPA serait considéré comme un atout.
Minimum de 2 à 4 ans d’expérience en finance ou en comptabilité, de préférence dans un secteur municipal ou public.
Expérience en analyse financière, en gestion des recettes ou d’un rôle similaire.
L’achèvement du programme d’administration fiscale municipale (unités I, II et III) serait considéré comme un atout.
Compétences en matière d’analyse et de modélisation financière.
Maîtrise de l’analyse financière et de l’établissement de rapports.
Excellent souci du détail et de la précision.
Connaissance avancée de Microsoft Excel et des logiciels financiers.
Excellente aptitude en résolution de problèmes et de prise de décision.

EXIGENCES LINGUISTIQUES

Excellente maîtrise de la compréhension, de l’expression orale, de la lecture et de l’écriture en français ou en anglais. La maîtrise de la deuxième langue officielle est un atout majeur.

RÉMUNÉRATION

Le salaire, basé sur un horaire de 35 heures par semaine, est fixé entre 67 790 $ et 84 727 $ par année. La municipalité offre un excellent ensemble d’avantages sociaux compétitifs ainsi qu’un régime de retraite. La municipalité s’engage à assurer le développement professionnel de ses employés et à leur offrir des possibilités de formation dans le cadre du programme d’administration fiscale municipale.

COMMENT APPLIQUER

Les personnes intéressées sont priées de soumettre leur candidature par écrit en format Word ou PDF à l’attention de ressources humaines par courriel : jobs.emplois@russell.ca, d’ici le 6 octobre 2023, à 16h. Une description de tâches détaillée est disponible sur demande.

Finance Manager

Description

The City of Merritt has an opportunity for a Finance Manager to join our team. Our Finance Team ensures the City of Merritt meets its responsibilities for financial management under the Community Charter and Local Government Act.

The Finance Manager oversees the team’s day-to-day operations and supports the Director of Finance with the financial affairs of the municipality. In this role, you analyze and interpret financial and budgetary reports, prepare reports and statements, administer property tax and utility billing, and lead the activities required for a successful year-end. You also participate in special projects and engage others to cultivate effective communication and cross-functional operational initiatives.

In addition, as the Finance Manager, you review and approve the work of staff involved in accounts payable and receivable, other bookkeeping and clerical and customer-facing responsibilities. You also provide support by training, sharing knowledge and troubleshooting while communicating openly and giving feedback with care and encouragement. You add to the organization’s culture and look for ways to continuously improve and help our team become more efficient and effective.

Requirements

You hold a CPA designation supplemented by progressive related experience in accounting and finance, and leadership. You know your accounting principles and the full accounting process end to end. Ideally, you have a working knowledge of local government responsibilities, data management, risk management, insurance and information systems.

Benefits

We offer you a Total Rewards package with

Competitive salaries
Extended Healthcare Plan (Medical, Disability, Dental & Vision)
Well-being benefits
MPP Pension Plan contributions
Group Life – AD&D – Critical Illness Insurance
Paid Time Off Benefits
Training & Development
Exclusive Perks
Employee Assistance Program

Make a difference with us!

For new hires and those working in designated positions of trust, including those working directly with vulnerable persons, employment is conditional on a satisfactory police information check.

The City of Merritt is an equal-opportunity employer. We encourage applicants from diverse backgrounds and are committed to building a respectful and inclusive workplace that reflects the community we serve.

We thank all applicants for their interest; however, only applicants selected for an interview will be contacted.

Coordinator, Prosecutions

Job Title: Coordinator, Prosecutions
Closing Date: October 6, 2023

Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can make a difference.

The Opportunity

Reporting directly to the Supervisor, Prosecutions, the Coordinator, Prosecutions is primarily responsible for assisting the coordination of the Town’s prosecutions by providing support and maintaining efficient operations for Prosecutors pursuant to Memorandum of Understanding with the Ministry of the Attorney General. This role will be the primary contact for all of the Town’s disclosure obligations for Part I, II, and III matters for both Caledon and Dufferin County Provincial Offences Act Courts, as well as other Provincial Offences Act matters for Caledon, including municipal bylaws, Building Code charges, and the Fire Protection and Prevention Act.

This position is required to function in a prosecutors’ office demonstrating judgement and independence to meet requirements of the Memorandum of Understanding, in addition to legal services requirements and corporate service standards, best practices, policies and guidelines. As the Coordinator, Prosecutions, you will perform the following duties, including but not limited to:

Provide support in preparing and processing legal documentation to meet requirements as assigned by the Attorney General in relation to municipal prosecutions;
Work with the Town’s prosecutors, lawyers, enforcement agencies and departments, and court staff to ensure ongoing customer service in areas including, but not limited to, disclosure requests, production and other inquiries from the public, defendants or other stakeholders;
Preparing, vetting and redacting disclosure in accordance with disclosure obligations;
Assist with the transition of Part III Highway Traffic Act matters from the Crown’s office to municipal prosecutors, including organizing files and transitioning enforcement agencies to the Town’s disclosure processes;
Provide property information or corporate profile reports to enforcement agencies as required;
Process incoming and outgoing correspondence;

The Ideal Candidate

We are seeking a legal professional with minimum education, training and/or knowledge in the above, normally acquired from a post-secondary diploma in a legal-related field (legal assistant, law clerk, paralegal). Paralegal diploma preferred. P1 Licence issued by the Law Society of Ontario an asset. Our ideal candidate has a minimum of 3 years in a legal-related environment; Municipal and prosecution-related experience preferred.

The ideal candidate will have demonstrated knowledge of rules of practice, procedure and evidence, legal concepts, terminology and processes as it relates to: prosecutions under the Provincial Offences Act; appeals and judicial reviews. We are seeking an individual with the ability to understand and apply relevant legislation (e.g. Highway Traffic Act, Provincial Offences Act, Compulsory Automobile Act, Dog Owner’s Liability Act, Evidence Act, etc.), the Law Society of Ontario’s regulatory mandate and its application to discipline and fitness to practice prosecutions. The ideal candidate will possess judgement and analytical skills to conduct legal research (CanLII, QuickLaw) and prepare disclosure materials.

The successful candidate for Coordinator, Prosecutions will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers a salary range of $68,350.55 – $82,513.23 plus a competitive benefit package.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

Director of Finance/Treasurer

DIRECTOR OF FINANCE/TREASURER
Permanent Full-Time (35 Hours per week)

Why Choose Loyalist for Your Next Great Career Opportunity? Loyalist Township is committed to developing employees who are passionate about making a difference. We support employees to grow their strengths, and together we will reach our collective full potential as an employer of choice. We offer excellent pay and benefits including a defined benefit pension plan, OMERS. Service to our community, and to each other is what we do.

Loyalist Township is a growing community of over 18,000 residents situated on the north shore of Lake Ontario between the Town of Greater Napanee and the City of Kingston. The Township is a blend of rural and urban areas with a number of smaller hamlets throughout, including its very own island community, accessible by ferry. It is an outdoor lovers’ dream, with a Great Lake on the doorstep and beautiful Canadian shield lakes and provincial parks minutes away to the north. Next door is the historic City of Kingston, which boasts an amazing downtown core right on Lake Ontario, full of excellent restaurants and nightlife offerings. We are also connected to large urban centres by the 401, with the GTA two hours to the west and Ottawa two hours to the east.

Annual salary: $119,840 – $137,519

How to Apply: Interested applicants are invited to apply online through our Careers website by 11:59 p.m. on October 10th, 2023.

POSITION SUMMARY:

The Director of Finance/Treasurer is the Chief Financial Officer of the municipality, responsible for ensuring that all legislative requirements and the principles of sound financial management are met as well as the administration and oversight of the corporate procurement program. This position, as appointed by the Township Council, fills the statutory position of Treasurer as required under the Municipal Act, with the ability to bind the Corporation.

The Director is a member of the Leadership team reporting to the Chief Administrative Officer. The Director provides leadership and oversees the Finance department, which includes the responsibility for financial management and procurement, for the Corporation. The position also provides leadership and supports the development and, implementation of organizational strategies, technology, best practices, and processes to ensure quality corporate reporting, information management, asset management, and strategic planning. The Director is a team leader with the ability to support, coach, develop staff and positively engage and motivate colleagues in a fully participative workplace.

MINIMUM QUALIFICATIONS:

Post-secondary degree in business administration, commerce, accounting, or similar/related discipline
Professional accounting designation (e.g., CPA) is required.
Seven (7) years of related progressive experience working in a finance-related environment that includes general knowledge of all operations. Experience working in a municipal environment is an asset.
Management experience in a unionized environment and the ability to supervise, mentor and coach, direct reports in keeping with sound personnel management practices, in order to build and maintain a healthy and productive work environment.
Experience working with internal and external stakeholders in a political environment.

SPECIFIC SKILLS, ABILITIES AND KNOWLEDGE:

Experience in municipal policy development with a good working knowledge of relevant Ontario legislation.
Thorough working knowledge of the Municipal Act, Development Charges Act, Asset Management Planning for Municipal Infrastructure Regulation, Occupational Health and Safety Act, investment and debt management, provincial/federal funding programs, property taxation, auditing principles and practices and other related legislation or regulations.
Demonstrated ability to plan strategically and act decisively to translate strategic initiatives into concrete action plans on a timely basis.
Strong financial and business management skills and effective problem-solving skills.
Advanced knowledge of modern accounting theory, principles and practices, internal control procedures, public finance, public sector accounting board (PSAB) standards, and fiscal planning.
Strong analytical skills ensuring accuracy with large volume and diversity of work, ability to model financial data, planning and forecasting skills.
Demonstrated attention to detail, ensuring accuracy with large volume and diversity of work.
Demonstrated advanced discretion, sensitivity, conciliation, negotiation, motivation and/or persuasion skills.
Strong public engagement skills and demonstrated excellence in customer service by establishing departmental and corporate standards, providing clear expectations to staff, adhering to the standards, and showing leadership and guidance with regard to a strong customer service ethic to staff and customers.
Strong leadership skills to build an inclusive and productive environment that promotes collaboration and teamwork, sets performance standards, provides relevant feedback and coaching, demonstrates desired competencies, resolves performance problems constructively, holds staff accountable and promotes learning, networking, succession planning and personal growth.
Demonstrated flexibility and organizational skills in dealing effectively with shifting priorities, based on urgency and importance.
Excellent interpersonal, organizational, communication, research, and time management skills.
Demonstrated ability to lead and engage staff in a unionized environment.
Advanced computer proficiency including thorough knowledge of Microsoft Office, sophisticated enterprise accounting software, spreadsheets and database management, and the ability to work through the complexities of data upload, data extraction and preparing complex reports. Knowledge of Vadim iCity software is an asset.
Maintain a high level of tact, diplomacy, and confidentiality, and always conduct oneself in a professional manner.

KEY RESPONSIBILITIES AND DUTIES:

Participate as a member of the corporate senior leadership team providing input on inter-divisional/corporate planning and strategic initiatives; provide advice/opinion/counsel to CAO in corporate decision-making and on sensitive/controversial issues; lead and/or participate on corporate project teams.
Provide leadership and coordinate the preparation of annual strategic priorities, work plans, major policies, and service level standards for the department.
Collaborate with the CAO and Directors to ensure consistency in the application of corporate goals and priorities while meeting specific service area goals and objectives.
Provide leadership and support the development, and implementation of organizational strategies, technology, best practices, and processes to ensure quality corporate reporting, the creation of efficiencies, information management, and strategic planning.
Team leader with the ability to support, coach, develop staff and positively engage and motivate colleagues in a fully participative workplace. Direct all activities of the Finance department, monitoring the administrative performance of the department against the business plan and budget with the initiation of corrective action as necessary.
Treasurer for the Corporation in accordance with the Municipal Act.
Manage all activities of the Finance division including accounting, property taxation, utility billing, and procurement, including support for corporate asset management function.
Develop initiatives to build accounting, budgeting, asset management, procurement, and taxation knowledge and capacity, assist with capital and operating budgets, and provide analysis of financial trends in the municipal sector.
Work cross-departmentally to prepare, consolidate, and monitor the annual capital and operating budgets for the municipal and service rate budgets.
Ensure all required statutory financial reporting and required external financial audits are planned and executed.
Prepare policies, plans, rate studies, cost-benefit analyses and other financial reports as required to facilitate municipal decision-making.
Develop multi-year capital plans, policies, procedures and long-term integrated practices, strategies, and decision support processes.
Provide support for the development and continual improvement of the corporate-wide asset management program for all municipal assets in compliance with Federal and Provincial regulations.
Direct and manage the financial affairs of the municipality, annual financial statements, and financial reports to Council.
Responsible for the integration of the Asset Management Plan into the long-range financial plans to achieve sustainable capital budgeting strategies.
Provide clear, concise transparent financial reporting to Council to ensure that Council has a complete understanding of the financial affairs of the Township.
Responsible for cash management of all funds including short-term and long-term borrowing, and short-term and long-term investing.
Oversee and provide direct supervision for maintenance and revision of all property tax records and administration of tax programs including vacancy and other rebates.
Develop property tax rates to achieve an annual balanced budget, while facilitating a long-term fiscally responsible approach to managing the financial affairs of the Township and mitigating impacts to taxpayers.
Coordinate the submission, tracking and reporting requirements for grant applications.
Assess departmental staffing needs, review, and recommend staffing changes and organizational structure changes, participate in recruitment processes when required, and make effective hiring/organizational decisions.
Liaise with insurance companies and other third parties to manage contracted services in an efficient and effective manner while managing risk to the Township.
Ensure sound policies, practices and processes are in place to facilitate fair and transparent procurement of goods and services that mitigate risk and provide the best value for money to the Township.
Network and collaborate with colleagues through professional associations to stay abreast of new regulations, best practices, and other municipally relevant issues.
Protect own health and safety and the safety of others by adopting safe work practices, reporting unsafe conditions immediately, and attending all relevant in-services regarding occupational health and safety.
Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

WORKING RELATIONSHIPS:

Internal
Regular communication with all Finance Department staff, other municipal departments, and Township Council.

External
Taxpayers/ratepayers, vendors, auditors, provincial ministries, other municipalities, and agencies.

WORKING CONDITIONS:

Normal office environment working conditions apply.
Will be required to attend meetings outside of regular office hours.
May be seated for long periods (3-4 hours).
At certain times of the year, there are strict deadlines to meet which may cause extra workload or additional work hours.
The use of a personal vehicle may be required to attend off-site meetings/events.

The job description reflects the primary duties and responsibilities of this position and should not be construed to describe in detail all duties and responsibilities of the job.

Loyalist Township values a diverse workforce and looks to attract and retain people who will work together to provide excellent service to our residents, visitors, business partners, and each other. If you are looking for a rewarding opportunity to work with a team of professionals dedicated to promoting the quality of life and prosperity of our community, come join us!

In accordance with the Accessibility for Ontarians with Disabilities Act, Loyalist Township is pleased to accommodate the individual needs of applicants with disabilities within the recruitment and selection process. Please contact the Human Resources team at hr@loyalist.ca or 613-386-7351 ext. 149 if you require accommodation.

Director of Community and Development Services

Career Opportunity – Internal/External Posting

Director of Community and Development Services
Community and Development Services

Due to an upcoming retirement, the Municipality is recruiting for the position of Director of Community and Development Services.

Position Summary:

Reporting to the Chief Administrative Officer (CAO), the Director of Community and Development Services is responsible for the administration of Building Services, Fire Services, Planning Services, Recreation Services, including the Nature Fresh Farms Recreation Centre and Municipal Marina, Economic Development, Tourism and Culture, and maintenance of municipal facilities.

Key Responsibilities:

Responsible for the overall operation, of the Building Services, Fire Services, Planning Services, Development Services, Economic Development, Tourism and Culture, Recreation Services, including the Nature Fresh Farms Recreation Centre, Leamington Marina and maintenance of municipal facilities.
Address any customer concerns as required.
Develop and implement policies and procedures for the operation of facilities in the Community and Development Services area.
Responsible for the overall human resource management of Community and Development Services, including:
- - - Plan, prioritize and assign work;
    - Establish goals and objectives for the department and managers within the department;
    - Coordinate all aspects of the operation of Community and Development Services;
    - Accountable for health and safety responsibilities of staff;
    - Plan and develop staff, including assisting Human Resources in recruitment, training, setting objectives, performance management, etc.;
    - Identify the professional needs of staff;
    - Conduct meetings within the division and other departments;
    - Attend Council meetings;
    - Develop and implement programs that will assist in delivering quality services and programs to ratepayers;
    - Provide leadership and motivate staff to deliver quality services and programs to ratepayers.
Responsible for the financial management of Community and Development Services, including:
- - - Prepare, present, monitor and evaluate annual capital and operating budgets as requested by the CAO and Council;
    - Manage capital projects;
    - Project financial variances as part of the monthly or quarterly review;
    - Monitor and control budgets in conjunction with finance staff.
Responsible for the administration component of Community and Development Services, including:
- - - Develop and implement strategic long-term planning initiatives such as the Community Improvement Plan, five-year operations review, development changes, etc.;
    - Monitor and implement the provisions of the collective agreements;
    - Monitoring procedures and reports;
    - Prepare a three to five-year capital and equipment replacement schedule;
    - Maintain operational statistics and records;
    - Develop reports/studies which will enhance and advance services offered through Community and Development services;
    - Assist the CAO in developing policies and procedures as they relate to services provided by Community and Development Services.
Comply with applicable provincial and municipal legislation, including the Municipal Freedom of Information and Protection of Privacy Act, and the Municipality’s Records and Information Management Program.
Comply with the Occupational Health and Safety Act, applicable regulations, as well as the Municipality’s Health and Safety Program.
Other duties as assigned.

Qualifications, Knowledge, and Skills:

Must have a University/College degree/diploma in environmental science /engineering or planning/building discipline.
Must have a minimum of ten years of progressive experience at the senior management level.
Must have experience in a municipal environment.
Must have experience demonstrating effective written and verbal communication skills.
Knowledge of the Municipal Act, By-laws, legislation, and regulations.
Knowledge of the Building Code Act, Planning Act and Fire Code.
Must be able to demonstrate strong leadership, interpersonal and organizational skills.
Must have proven ability to establish and maintain effective working relationships with a diverse group of stakeholders and must be able to manage multiple projects concurrently.
Demonstrate tact and discretion in handling matters of a confidential or politically sensitive nature.
Must have experience with developing operational recommendations and requirements.
Experience in coaching and project management would be an asset.

Hours of Work and Working Conditions:

35 hours per week. Some travel and attendance at evening meetings is regularly required. Lieu time is capped at 70 hours annually.

Employee Group:
Non-union.

Salary Range:
$153,117.89 to $179,126.27 annually (2023 Rates) and comprehensive benefits plan.

Closing Date:
Applications must be received by 11:59 PM, Monday, October 9, 2023.

How to Apply:
Interested candidates must apply online through our website, leamington.ca/careers

We thank all applicants; however, only those selected for an interview will be contacted. Selected applicants will be subject to an interview process and skills testing to determine eligibility.

We are pleased to accommodate any individual needs under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation throughout the hiring process, please contact Human Resources at 519-326-5761 ext. 1112 to make your needs known in advance.

Personal information on this form is collected under the authority of the Municipal Act, 2001, R.S.O. c45 and will be used to determine eligibility for employment. Questions about the collection of this information can be directed to the Manager of Legislative Services/Clerk, Municipality of Leamington, 111 Erie Street North, Leamington, Ontario, N8H 2Z9, Telephone: 519-326-5761

Chief Administrative Officer

The Community:
Situated on the southern tip of Vancouver Island, Metchosin is a vibrant and close-knit community of 5,000 people with over 50 kilometres of coastline, 1000 hectares of Agricultural Land Reserve and many working farms. Located near the Scia’new First Nation, the community is situated outside the CRD urban containment boundary and characterized by its forests, farmlands, parks and ocean coast. Metchosin is crisscrossed by winding rural roads leading past cultivated acreages, forested land, rocky headlands, farms, and secluded homes. Residents can explore numerous hiking paths like the Galloping Goose Regional Trail, enjoy a leisurely stroll on the beach at Witty’s Lagoon or swim at Matheson Lake. Metchosin captures the essence of coastal and rural country living.

The community strongly values conservation and environmental protection, with many local initiatives focused on preservation and protection of natural assets. Residents are highly engaged in all aspects of the community. They also take pride in supporting local businesses and the farmer’s market. Metchosin’s neighbourhood pod system fosters a strong sense of self-reliance and sustainability and residents often come together for community events, workshops, and festivals that celebrate the district’s unique culture and traditions.

There is a strong sense of volunteerism, and many residents are eager to lend a helping hand, whether it’s organizing community projects or participating in environmental initiatives. The Metchosin Foundation, Community Association, Museum Society, Seniors Association, Arts and Cultural Centre, Community House, Community Hall, Preschool and Invasive Species Cooperative are all volunteer-led.

The District is a small municipal government with an elected Mayor and four Councillors. Led by the CAO, the ten-employee team provides a wide array of services, with a consolidated annual budget of about $8 million. Sustainability in four key areas: environmental, social, governance and economic, is the foundation for District priorities.

For those seeking a close connection with nature and a warm, welcoming community, Metchosin offers an unmatched quality of life. To learn more please visit Metchosin.ca and Sc’ianew.

The Opportunity:
The District wishes to recruit a Chief Administrative Officer to assist Council and manage the complex daily operations of one of Southern Vancouver Island’s desirable rural communities. This is a rewarding opportunity for a people-centered, authentic leader who is an exceptional communicator, team builder and strategist.

As Chief Administrative Officer you will report to, and work collaboratively with, Council in developing policies, programs and strategies that address the unique needs of the community. You will assume leadership responsibility for District operations and provide a high level of service to the community and residents. Working with a small and dedicated team you will help shape the District’s future and can make a significant contribution to the community.

You are an experienced, astute, progressive, and authentic leader; you are a motivator of people with the strategic, business and leadership skills to operate collaboratively in a complex community and local government environment. You have a deep understanding of the principles of good governance, as well as the ability to build consensus and collaborate effectively with elected officials, indigenous communities, stakeholders, and residents.

You are decisive, innovative and lead with integrity. You are passionate about organizational well-being and committed to diversity, inclusion, and equality. You inspire confidence in others and bring exceptional interpersonal, communication and strategic planning skills as well as a commitment to service, results, and the execution of strategy.

You have a bachelor’s degree in business, public administration, or a related discipline and seven or more years of progressive senior leadership experience in complex multi-stakeholder local government environments. You demonstrate sincerity, honesty, respect, empathy, and appreciation. You are recognized for your positive local government contributions and are a catalyst for positive corporate change.

If you are a local government leader with a passion for community building and a track record of success, we invite you to consider joining the District of Metchosin as our next Chief Administrative Officer. In return, we offer competitive compensation, a commitment to ongoing professional development, a supportive and inclusive work environment, and the opportunity to make a positive community impact.

Interested candidates are invited to contact Paul Murray at brentwoodadvisory@proton.me Applications will be accepted on-line at brentwoodadvisory@proton.me until October 24th, 2023.

Senior Advisor, Communications

JOB TITLE: Senior Advisor, Communications
DEPARTMENT: Corporate Support Services
POSTING NUMBER: 105634
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Full Time Temporary 12-months
HOURS OF WORK: 35-hour workweek
LOCATION: Hybrid Model* – when working onsite, you will report to the location of City Hall
SALARY GRADE: 6
HIRING SALARY RANGE: $95,679.00 – $107,639.00 per annum
MAXIMUM OF SALARY RANGE: $119,599.00 per annum
JOB TYPE: Management and Administration
POSTING DATE: September 18, 2023
CLOSING DATE: October 10, 2023

The City of Brampton is currently hiring a Senior Communications Advisor! If you have government relations experience or familiar with municipal planning and development, then check out this opportunity!

AREA OF RESPONSIBILITY:

Reporting to the Manager, Communication Services, this position is one of a group of technical professionals who provide expert delivery of communication services to internal clients throughout the City. This specialist support ensures consistent high quality, effective communications (internal and public) that increase customer satisfaction, employee engagement and facilitate the successful attainment of corporate-wide objectives.

Interprets communication needs by working closely with internal clients, and provides expert advice and editorial support in the identification of audiences, the development of messages and the best delivery vehicles. This includes information and promotional material, i.e. print, digital, web, social, audio-visual, and display. The outcome is comprehensive communications to support the implementation of a specific business strategy or objective.
Produces or oversees the production of communication pieces in support of campaigns, projects and information needs as they develop in the various functional areas of the City. This includes creative conceptualizing, writing, editing, and/or working with other creative professionals to design and print/produce.
Develops and implements the media elements of communications plans. This includes bringing forward recommendations as a subject matter expert on effective content, timing, style, and distribution channels. Identifies and encourages opportunities for positive media coverage.
Monitors and reports in a timely manner on corporate-wide issues to ensure that the appropriate persons (staff, Council, Senior Management) are aware of the status. Interfaces with staff, external stakeholders, and the media in the interest of issues management and resolution, and facilitate the necessary actions. Provides professional support to cross-corporate committees as required.
Facilitates cross-divisional collaboration and the inclusion of key stakeholders to ensure information presented is accurate and consistent, and that it meets the Corporation’s values, objectives and strategic priorities. Identifies and encourages opportunities for positive media coverage.
Researches and provides expert opinions as a subject matter expert in the field of organizational communications. Brings ideas for change, including the implementation of best practices and the development of innovative communication vehicles.
Responds to inquiries from staff, elected officials, the public and outside agencies regarding corporate services and programs, special events and PR initiatives. Collaborates with and contributes to the overall Strategic Communications team.

SELECTION CRITERIA:

Post-secondary degree or diploma in Communications, Journalism, English or related subjects
Minimum of 3 years of organizational communications experience, preferably in the public sector
Asset if a member of the International Association of Business Communicators (IABC) or a similar related professional organization
Demonstrated success in an account manager or communications consultant position
Experience dealing with the media on complex issues
Demonstrated experience in providing communications support to senior management and elected officials
Understanding of municipal government environment and current issues
Understands the use of technology and its impact on communication
Solid English language usage skills
Has subject matter expertise in the design and delivery of effective communications products and messages. Understands creative design and print, digital and web production
Uses MS Office, email, internet and other PC tools

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview: Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.

If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment quoting reference #105634 by October 10, 2023 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, that the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

Chief Administrative Officer

The Town of View Royal is looking for its next leader.

The Role: View Royal is looking for its next Chief Administrative Officer, following the retirement of the incumbent. You are a visionary person who is ready to lead an amazing organization and accomplish big things. This position offers you a first-rate combination of an engaged staff group; diverse and interesting work; a stunningly beautiful environment; and a supportive Council. You have a vision of modernizing data for the Mayor and Council to move toward data-driven decisions and are committed to public engagement.

The Town: The Town of View Royal is a growing residential community with a population of approximately 11,500. Ten minutes from downtown Victoria, View Royal’s central location provides highway access to the West Shore, the Saanich Peninsula, BC Ferries, and Victoria International Airport. The Town acknowledges with respect that it is within the unceded traditional territories of the Lekwungen peoples, known today as the Esquimalt and Songhees Nations and that their historic connections to these lands continue to this day.

The Duties: You are a leader who is passionate about public service, community building, and working collaboratively. You will report directly to Mayor and Council and be responsible for managing the Town’s day-to-day activities, following the Community Charter and related legislation. You have solid time management skills that ensure programs and services are carried out efficiently; and the people management skills to build, inspire, and motivate strong teams. You will ensure that significant policies and initiatives are effectively communicated to the broader community.

The Requirements: You will bring with you:

A level of education, training and experience equivalent to a bachelor’s degree in a related discipline such as Business Administration, Commerce, Engineering or Planning;
Minimum of 10 years of senior-level experience preferably in the management of municipal government administration or services.

The Returns: The CAO role offers a very competitive salary range and a comprehensive benefits package. A Supplementary Package can be obtained by request from the Consultant, which includes a complete job description and details of the benefits package.

The Next Step: If you are ready to take on this challenging and rewarding leadership role, forward your resume and cover letter to the Consultant:

Tall Cedars Search & Recruitment
flo@tallcedars.ca
www.tallcedars.ca

Chief Administrative Officer

DISTRICT OF PORT EDWARD
CHIEF ADMINISTRATIVE OFFICER

The District of Port Edward is offering a career opportunity for an experienced CAO to lead their management team and to provide strategic advice to the Mayor and Council.

WHERE YOU’LL WORK

The District of Port Edward is a vibrant and growing community of approximately 500 people. Situated on the traditional unceded territory of the Ts’msyen (Tsimshian) people, Port Edward is 15 kilometers from the City of Prince Rupert on the beautiful Pacific North Coast. The District is nestled amidst pristine wilderness, at the mouth of the Skeena River and adjacent to boundless development opportunities associated with the Port of Prince Rupert.

WHAT YOU’LL DO

Reporting to the District’s Mayor and Council, you will be accountable for directing and overseeing all municipal services. You will be driven and have excellent communication skills and a demonstrated ability to effectively manage people and construction projects. You will regularly interact with the public in a variety of capacities, using your excellent customer service and interpersonal skills. Interest and/or experience in engineering and planning would be useful, as well as an attitude of a self-starter. You will:

Steward the District’s annual budget in a responsible and cost-effective manner.
Manage and implement the District’s strategic plan and administrative policies.
Manage day-to-day operations.
Manage and lead a team of 8 – 10 public servants.
Serve as Public Works Superintendent and Approving Officer.
Work with different levels of government including neighbouring municipalities, provincial, federal, and First Nations partners.

WHAT YOU’LL BRING WITH YOU

Strong leadership ability with a proven track record of motivating, coaching, mentoring and building teams.
Sound problem-solving skills as a strategic and innovative thinker.
Minimum 5 years of management and leadership experience in a unionized environment.
Technical literacy and proficiency in using a variety of computer programs including Microsoft Office.
A RCMP Criminal Record Check and Driver’s Abstract will be required of the successful candidate.

WHAT YOU’LL GET IN RETURN:

The CAO role offers a salary range of $120, 000 – $130,000 and a comprehensive benefits package. A Supplementary Package can be obtained by request from the Consultant, which includes a complete job description, details of the benefits, and the current Organization Chart.

WHAT TO DO NOW

If you are ready to take on this challenging and rewarding leadership role, forward your resume and cover letter to the Consultant by Monday, Oct. 16, 2023.

Tall Cedars Search & Recruitment
flo@tallcedars.ca
www.tallcedars.ca

Deputy Finance Director

DEPUTY FINANCE DIRECTOR – PERMANENT POSITION – NEW POSITION
KATIVIK MUNICIPAL HOUSING BUREAU
300 EMPLOYEES | 3,800 SOCIAL HOUSING UNITS | 14 VILLAGES
QUEBEC’S GREAT NORTH – NUNAVIK | KUUJJUAQ

THIS POSITION REQUIRES THE CANDIDATE TO BE LOCATED IN KUUJJUAQ | ATTRACTIVE ACCOMMODATION RATES |
POSSIBILITY OF FIVE (5) SCHEDULED HOME RETURNS

SAY GOODBYE TO TRAFFIC, DETOURS, ROADWORKS AND ORANGE CONES! IN NUNAVIK, SHEER IMMENSITY IS AWAITING YOU…
BREATHTAKING SCENERY, NORTHERN LIGHTS, NATURE, PEOPLE AND MORE…

Have you always been drawn to the Great North? Are you looking for an unparalleled
professional experience worthy of your talents and a change of scenery?

If you would like to join a human-scale EMPLOYER OF CHOICE and contribute by putting your financial management skills to work and offer better conditions and services to Nunavimmiut, then Tikilluarit to the KMHB!

About our client: Kativik Municipal Housing Bureau (KMHB)

The Kativik Municipal Housing Bureau (KMHB) is a non-profit organization responsible for the management and operation of more than 3,800 social housing units spread across fourteen (14) villages in the Kativik region. Its mission -is to provide comfortable, safe, and affordable homes adapted to the needs and culture of the Inuit. Through its programs and services, the KMHB contributes to the development of vibrant, sustainable, and safe communities. With nearly 300 employees, 85% of whom are Inuit, the KMHB is recognized as one of Nunavik’s top employers.

Your role

Reporting to the Director of Finance, the incumbent is responsible for managing and coordinating the organization’s accounting, financial and budgetary activities, while ensuring the smooth running of the department. The incumbent will supervise a team of ten (10) employees in administrative, accounting, payroll, and travel allocation functions. In this capacity, the candidate will have to demonstrate leadership, thoroughness, and problem-solving skills. The organization also expects the incumbent to be involved in modernizing its processes, tools and technologies. The successful candidate will work closely with the Director of Finance to accomplish the responsibilities listed below:

Contact:
Lyne Barbeau
Executive Director
Mobile: 514-824-0776
lyne.barbeau.humanituderh@outlook.com

Job profile │Deputy Finance Director

Providing valuable support to the Director of Finance in carrying out analyses with financial and economic implications, which leads to informed decision-making.
Participating in the organization’s administrative, financial and accounting management, particularly with regard to budgets, financial reports, treasury, revenue management and the preparation of financial statements.
Assisting in the preparation of operating and capital budgets.
Contributing to the development or updating of internal administrative policies.
Ensuring stringent budgetary follow-up with all departments. Monitoring and analyzing operational results against budget and reporting to the Director of Finance.
Keeping books and financial transactions in compliance with applicable laws, regulations, standards and policies.
Participating in financial results analyses based on budget forecasts and explaining any variances to the Director of Finance.
Ensuring the compliance of all accounting activities as well as the integrity of financial information and data within the framework of internal controls and external audits.
Supervising and guiding the work of employees under one’s supervision as part of a smooth working environment.

Specific responsibilities:

General administration:

Reconciling different bank accounts and carrying out the necessary research into unreconciled transactions.
Opening accounts with financial institutions, government agencies and suppliers, as required for the proper operation of the KMHB.
Following up on the employment program of the Kativik Regional Government (KRG) and the Société d’habitation du Québec (SHQ) as well as on the student program of the Canada Mortgage and Housing Corporation (CMHC).
Maintaining the Finance Department’s filing system in accordance with the SHQ’s requirements.
Preparing various monthly and annual financial reports as requested by the Director of Finance.
Gathering information to prepare the annual budget and cash flow budget.
Reviewing/performing tax reports (GST/QST), payroll, various financial reports intended for the SHQ and other authorities, taxation, accounts payable, etc.

Given the organization’s mission and activities, the successful candidate will work closely with the Client Services department to ensure better monitoring of rents, enabling the organization to keep rental costs competitive, maintain its housing stock in good condition, meet its commitments to clients and third parties, and ensure the sustainability of its stock.

Accounts receivable and rent:

Reviewing, assessing and approving invoices addressed to clients, accompanied by the appropriate supporting documents, before sending them out.
Reviewing and approving monthly rental statements.
Following up with clients regarding arrears and non-payment of their accounts.
Reviewing and processing payments received in the accounts receivable module.
Reviewing accounts receivable and rents, in collaboration with the Director of Client Services, in order to complete the monthly accounts receivable list and make any necessary adjustments.

Accounts payable:

Reviewing and approving the accounts payable module on a monthly basis.
Reviewing and reconciling GST and QST on a quarterly basis.
Producing quarterly GST and QST reports (due dates are January 31, April 30, July 31 and October 31).
Performing accounts payable activities and preparing various monthly or annual reports, as required.

Payroll:

Handling the employee payroll, following up on files with CNESST, managing group insurance and the pension plan, and producing the resulting reports and statements.

Audit:

Preparing the audit file to be submitted to the external auditors for their review of the financial statements.
Compiling information on accrued expenses and reviewing and preparing the list of accrued expenses at yearend.
Analysing and reconciling selected accounts payable and matching them to subsequent payments.
Performing any other related duties as requested by the Director of Finance, Director General or municipal council.
Where required, the incumbent may be called upon from time to time to replace the Director of Finance on various
committees.

Profile sought

Education:

University degree in finance, accounting, business administration or another relevant field.
Any combination of education and experience will be considered.
Master’s degree in business administration (an asset).
Membership in the Ordre des comptables professionnels agréés du Québec (CPA) is an asset, or currently in the process of obtaining it or a certified member of a professional accounting organization.

Qualifications:

Five (5) to eight (8) years of experience in a similar position, including three (3) years as a team manager.
In-depth knowledge of accounting laws and standards (an asset).
Work experience in a municipal housing bureau (an asset).
Proficiency in the Microsoft Office suite of programs, with particular ease using Excel.
Knowledge of the COGI software (an asset).
Bilingualism (French and English), both spoken and written, is highly desirable. However, the organization may choose to hire a unilingual anglophone, provided this person subscribes to a full French immersion program. Knowledge of Inuktitut is an asset.

Skills and Abilities:

Leadership. Vision.
Team spirit.
Strategic, operational, decision-making, and organizational skills.
Self-reliance.
Thoroughness. Diligence. Detail-oriented.
Maturity and understanding.
Client-focused.
Ability to analyze issues, relationships and impacts for optimal decision-making.
Strong communication and interpersonal skills.
Ability to analyze the internal and external environment. Keen sense of judgement.
Problem-solving skills.
Team player.
Humbleness.
Modesty.
Open-minded.

Working conditions:

Permanent position.
Thirty-five (35) hours weekly.
Salary up to $107,818.00 (depending on training and relevant work experience, which will be evaluated according to specific criteria).
Cost-of-living allowance and cargo allocation based on the incumbent’s personal and family situation.
Five (5) weeks’ vacation, 15 statutory holidays, plus the possibility of two (2) additional weeks for banked time, as well as two (2) additional weeks of special leave.
Twelve (12) days of sick leave.
Unused banks of vacation, statutory holidays, additional weeks and sick leave can be redeemed for cash at the end of the year.
RRSP: 7% employer / 4% employee.
Group insurance plan (Blue Cross): available upon hiring (50% employer / 50% employee).
Professional association and continuing education fees are covered.
The position entails up to five (5) scheduled home returns, based on the employee’s personal and family situation, and on a predetermined transportation budget.
Fully furnished, including utilities, at an attractive rate, according to the employee’s needs (depending on the family situation).
Work arrangements: face-to-face.

Interested candidates are encouraged to submit their resumes by October 17, 2023, 4:00 p.m., via email to
lyne.barbeau.humanituderh@outlook.com

We would like to thank all applicants for their interest. Only those candidates selected for an interview will be contacted.

Employment Equity

This organization is an equal opportunity employer that operates an equal-employment-opportunity program for women, Natives, visible minorities, ethnic minorities, and persons with disabilities.

General Manager – Corporate Services

Leading Edge – Innovative – Engaging – Pro-Active – Leader – Professional – Systems Thinking
Exceptional – Strategic Planning – Project Management – Organizational Effectiveness – Communication

General Manager – Corporate Services
Competition #J0823-1775
One (1) Permanent Full-Time Position

The City of Fort Saskatchewan has an exciting opportunity for a results orientated, progressive leader. Reporting to the City Manager, the General Manager of Corporate Services is a member of the City’s Leadership Team and provides visionary, strategic leadership for the organization and the division. This position leads the Corporate Services Division which includes five departments: Financial Services, People Services, Corporate Communications, Legislative Services, and Information Technology.

This position is responsible for the City’s strategic and corporate planning processes, development and/or updating of corporate documents such as the Strategic Plan and overseeing the quality and responsiveness of our internal services. The successful candidate will provide advice to the City Manager and Elected Officials in the establishment of strategic objectives and delivery of municipal services with a focus on fostering a positive workplace culture based on corporate values.

The General Manager of Corporate Services will have a “systems thinking” perspective along with an advanced level of communication and interpersonal skills. This person will be a Champion for the City’s governance process and lead the development of major strategic initiatives while demonstrating high political acumen and diplomacy. The General Manager will lead with a commitment to Diversity and Inclusion, Customer Service, and Truth and Reconciliation. This position requires the completion of a post-secondary degree, supplemented with extensive management and leadership training that can be used to promote a people-focused workplace culture. A minimum of eight years of professional leadership experience at a senior level, as well as significant knowledge in municipal operations and an advanced understanding of the Municipal Government Act is required.

The City of Fort Saskatchewan offers a competitive compensation package with a salary range of $165,652 to $194,883 per annum. Qualified applicants are invited to apply in confidence no later than Wednesday, October 4, 2023 through the Career Portal on the City’s website at www.fortsask.ca.

Take your Career in the Right Direction

Fort Saskatchewan, home to more than 27,000 people, is a vibrant economic and cultural hub located in Treaty 6 Territory and Métis Nation of Alberta Region 4, just 15 minutes northeast of Edmonton. The City of Fort Saskatchewan proudly manages recreation, culture and historic amenities including a performing arts theatre and a fitness centre within the Dow Centennial Centre and the historic 1875 – 1885 NWMP Fort Representation in the heart of downtown. Located on the banks of the North Saskatchewan River, Fort Saskatchewan boasts more than 80 km of paved trails along with many natural areas for residents to explore. As a City, we believe in diversity and inclusion and are working toward creating a city where all residents are respected and have a sense of belonging.

The City of Fort Saskatchewan thanks all applicants for their interest and advises those applicants under consideration will be contacted.

General Manager, Corporate Services

Located just 30 minutes north of Toronto along Highway 404, East Gwillimbury (EG) is Canada’s fastest growing municipality* focused on modernization, innovation, and creativity. Those joining Team EG will help shape the future of the community. As an award-winning organization, EG offers competitive wages and benefits and prioritizes the mental and physical well-being of its employees through social events, wellness programs, and fitness facilities. Employees also have access to more than 50 kms of trails to enjoy the beauty of EG while at work.

The Town of East Gwillimbury is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process and as we grow, it is important our workforce reflects the citizens we serve. We respect, encourage, and celebrate our diversity. Join our team and see the EG difference!

This important member of the Town’s senior leadership team will report to the Chief Administrative Officer and will be responsible for the strategic leadership and financial management of Corporate Services for the Town of East Gwillimbury including Communication and Customer Service, Modernization and Transformation Services, Human Resources, and organization wide priorities such as Environmental Initiatives, Asset Management, and Equity, Diversity, and Inclusion In this leadership role, you will provide strategic influence and direction to departmental Directors while working closely with the Senior Management Team to effectively implement Council Strategic priorities and modernize Town practices to ensure outstanding internal and external service delivery. You will also promote and support a culture of belonging.

The ideal candidate will have a minimum of ten (10) years of work experience in managerial/leadership positions. You are recognized for your excellent leadership, interpersonal and supervisory skills combined with a demonstrated ability to use sound judgment and exercise political acuity. Other requirements include:

experience in leading at least two of the areas of concentration within Corporate Services (Information Management, Human Resources, Customer Service, Communications, Strategic Planning, EDI)
excellent verbal and written communication skills.
proven ability to manage within a municipal team environment, preferably in a municipal urban growth environment.
demonstrated experience in excelling in a demanding, results-oriented, customer-focused senior management role.
an ability to provide advice and guidance to elected officials and senior leadership.
strong problem-solving and analytical skills.
an ability to establish effective relationships with external stakeholders and all levels within the Town.

Candidates will hold a university degree in Business Administration, Public Administration, or related discipline. You have demonstrated experience working with elected officials and have a thorough working knowledge of applicable legislation, regulations and government processes related to a municipal environment.

Rate of Pay: $168,987 – $198,806 (Band 13)

Deadline for applications is October 6, 2023

We thank all applicants for their interest, however, only those being considered for an interview will be contacted.
The Town of East Gwillimbury is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals
of diverse backgrounds. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code,
the Town of East Gwillimbury will provide accommodations throughout the recruitment, selection and/or assessment process to applicants
with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the Town’s Human
Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your
equal participation. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information
collected will only be used for candidate selection.

*(based on 2021 Census data)

Asset Management Program Coordinator

Posting #: NU 42.23 REPOST

Position: Asset Management Program Coordinator

Job Code: 8AMGCR

Status: Permanent Full Time

Employee Group / Band: Non-Union / 07

Salary: $69,748.00 – $87,185.000 per annum (under review)

Division: Environmental and Infrastructure Services

Department: Asset Management

Reports To: Manager, Asset Management

Location: Simcoe (with option for remote work arrangement)

Posting Period: September 5, 2023 to October 3, 2023

How to apply:

Follow the link below for the application process:

https://apply.workable.com/j/CE8402ECF5

Ensure the file extension for your resume document is .doc, .docx or .pdf
If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.

Find out more information about Norfolk County here: Employment at Norfolk County – NorfolkCounty.ca

Position Function:

Reporting to the Manager, Asset Management, the Asset Management Program Coordinator is responsible for supporting the engagement of asset owners from across the organization on the evolution of managing all corporate assets cohesively, with the goal of following industry best practice related to asset management. Coordinator is responsible for leading, planning and implementing corporate asset management. Assisting with strategic capital planning initiatives for the Corporation in collaboration with other departments, ensuring asset management activities are consistent throughout the organization and aligned with the organizational strategic plan, including development of asset management policies and procedures, business plans and strategic objectives are the main focus areas of the position. Ensuring the municipality meets all the standards set out by legislation.

Knowledge and Experience:

Completion of a University Degree or College Diploma (3 years) in a related discipline (eg. Business Administration, Business Informatics, Civil Engineering, Environmental Engineering, Computer Science or similar field of study.)
Ideally the candidate will have minimum of three (3) years of relevant experience in data analytics and asset management.
Experience in physical asset management (linear and vertical), project management and the development of prioritized, evidence-based capital, operational and maintenance budgets via asset level condition, risk and performance condition.
Experience in public infrastructure asset management, including industry best practices and familiarity with ISO 5500 and Ontario Regulation 588/17 is an asset.
Membership in a related professional association or certification in a related area is preferred.

Skills and Abilities:

Proven ability to lead or function as a member of a team and build consensus amongst diverse cross-boundary teams. Strong conflict resolution, negotiation, mediation and facilitation skills.
Knowledge and understanding of business planning and budget preparation.
Must possess excellent interpersonal skills, with the ability to communicate effectively both verbally and in writing with a diverse group of stakeholders on a variety of issues.
Demonstrated ability to deal effectively with asset owners, peers, staff and the general public. Well-developed presentation skills with the ability to articulate messages clearly and effectively to a variety of audiences
Strong organization skills and excellent analytical and problem-solving skills.
Possess a demonstrated record of strong leadership and guidance, technical competence, customer focus, innovation/creativity, team advocacy, staff delegation and empowerment, staff development, and be committed to results.
Computer expertise in a variety of asset management, data base, GIS software as well as corporate standard software (Microsoft Office) and department specific software such as CityView.
Valid Ontario driver’s license and access to a reliable vehicle
Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Position Description:

Under the general direction of the Manager of Asset Management, support operational, systems and special reviews related to corporate asset management that includes the following:
Participate in the development of the Corporate Asset Management Plan and individual plans by asset category.
Responsible for the preparation of detailed analyses related to corporate asset management activities, such as level of service, risk management and lifecycle management.
Supports the planning and performance of operational reviews, systems reviews, financial and special reviews specific to asset management.
Complete lifecycle cost analyses, modifying as appropriate for decisions made regarding levels of service and risk.
Complete analyses of asset productivity and performance based upon available funding, risk and need.
Support informed decision making and planning with respect to sustainable levels of service, optimization of corporate assets while minimizing lifecycle costs and risk.
Support building consensus amongst asset owners across the corporation, encouraging collaboration.
Monitor the implementation of process improvements and ensure that implementation issues are identified to leadership. Recommend solutions.
Participate in Corporate Committees as required such as the Asset Owner Team and implementation task teams as part of the asset management development process.
Assist in the delivery of training to staff, as required, in the performance of asset management and other reviews.
Support the provision of updates at regular intervals as required by Ontario asset management regulation O.Reg 588/17, or as requested by Council or senior leadership.
Support the preparation of reports detailing the work performed, findings or conclusions and appropriate recommendations.
Monitor asset management and technology research, trends and developments with a focus on making recommendations to improve corporate asset management processes and practices.
Monitor and examine market conditions and emerging trends that impact the Municipal sector.
Ensures compliance with Provincial and Federal statutes and regulations and Municipal bylaws and policies.
Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
Perform other duties as assigned with are directly related to the responsibilities of the position.
Perform Other Duties as Assigned

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for your interest in this position. Only those to be interviewed will be contacted.

Assistant Controller – Budget and Financial Planning

Competition Number: RR 2023 0075
Department: Finance
Section: Corporate Services
Salary: A competitive salary, including a comprehensive benefits package
Close Date: Open until suitable candidate found

The City of Spruce Grove is a fast-growing, dynamic city committed to building and maintaining a fiscally responsible community that serves our residents, attracts visitors and promotes future growth. Through the actions of the Values We Live By, accountability, communication, leadership, integrity and respect are encouraged, while maintaining a work, play balance.

POSITION OVERVIEW:

Under the direction of the Controller, Budget and Financial Planning, the Assistant Controller is responsible for providing a comprehensive range of financial services including municipal operating and capital budget preparation, long-term financial planning and collaborative financial support to City departments and internally within the finance team. The Assistant Controller is a supervisory role providing leadership and coaching to the financial planning team, managing daily operations, and ensuring the team understands priorities and is successful at providing a high level of customer service in the coordination, development, and reporting of the municipal budgets and fiscal plans.

The incumbent will lead work in partnership with the Controller – Budget and Financial Planning and the Manager of Corporate Planning in leading the preparation of the annual spring budget adjustment and creation of the annual fiscal plan that is included as a component of the corporate plan. They will provide technical support to interdepartmental committees and work teams as a representative of the Finance department and will support the Controller, Budget and Financial Planning in the enhancement of customer service to internal customers in the organization and policy development and implementation. The incumbent also works in partnership with the Controller – Accounting and Treasury and the Assistant Controller – Accounting and Reporting in the coordination of quarterly budget forecasting, and quarterly reporting to Council, and also supports monthly operating and capital financial reporting to the Corporate Leadership Team and Directors.

RESPONSIBILITIES:

1. Budget and Financial Planning

Work collaboratively with the Controller, Budget and Financial Planning and the Manager of Corporate Planning to lead an integrated approach to Corporate Planning and Financial Planning.
Provide assistance to the Controller, Budget and Financial Planning in the development and implementation and/or review and update of policies and corresponding procedures.
Assist the Controller, Budget and Financial Planning in the selection and implementation of financial software, as required.
Engage in risk assessments related to financial reporting, revenue management, and business processes to ensure appropriate internal controls are implemented and monitored to support the accuracy and completeness of financial reporting and the prevention of fraud and error.
Responsible to prepare key economic assumptions for the organization, and oversee the update of tax and utility assumptions, calculations, and input templates.
With the CFO and Controller, Budget and Financial Planning, identify emerging issues that will impact financial planning.
Work corroboratively with the Controller, Budget and Financial Planning to prepare the annual spring budget adjustment and complete the documentation to support this process.
Work with organizational managers to enhance budget and forecast processes, and encourage accountability through proper support for reported balances and variances.
Consult with CFO and Controller, Budget and Financial Planning regarding forecast variances and impacts on reserve balances.
Assist the Financial Planning team with financial analysis and finalization of department operating and capital budgets, as required, for the preparation of the annual fiscal plan.
Maintain data for preparation of long-term capital plan by combining information from the TCA register, the Asset Management system (where available) and Corporate Plan business cases.
Assist with the calculation of utility and tax rates and reserve balances.
Working with the Financial Planning team, prepare the fiscal plan summary for inclusion in the Corporate Plan document.

2. Accounting and Reporting

Provide support to the Assistant Controller – Accounting and Reporting where required to prepare the quarterly financial statements, interim and year-end financial reporting, walkthroughs and analysis, and the annual report.
Responsible for ensuring the approved annual budget is provided to Financial Reporting for upload into GP and support for budget balances and variances is available to assist with quarterly financial statement presentations to the Corporate Leadership Team (CLT) and Council.

3. Supervisory Management

Provide a high level of coaching, training, and mentoring to section staff in the achievement of their goals and projects throughout the year and during the performance management process.
Manage the daily operations of the Financial Planning team; setting goals and expectations for them, making decisions regarding staffing matters, stressing the importance of teamwork, and ensuring the overall efficiency of services provided.

4. Client and Strategic Support

Be the Finance representative on internal working groups from time to time as assigned by the Controller, Budget and Financial Planning.
Represent Finance in meetings with other departments to provide enhanced service and customer support.

QUALIFICATIONS:

Post-secondary degree in Accounting, Finance, Business Administration, or equivalent.
Seven (7) to Eight (8) years of related experience, preferably within a municipality.
Chartered Professional Accountant (CPA) designation is required.
CPA Public Sector Budgeting/ Financial Reporting training or Controllers Program is an asset.
Working knowledge of Questica is an asset.
Project Management training is an asset.

WHAT WE OFFER:

Competitive annual salary
4 weeks’ vacation for supervisory positions to start plus an additional thirteen paid days off per year (stat holidays).
100% employer-paid Blue Cross Benefit Plan for you and your family, including health, dental, travel and vision care.
100% employer-paid Life Insurance including Accidental Death & Dismemberment, dependent life insurance for your spouse and children and LTD.
Local Authorities Pension Plan (LAPP)
APEX Supplemental Pension Plan
Employee and Family Assistance Program
Flexible work arrangement options

ADDITIONAL INFORMATION:

The City of Spruce Grove is currently reviewing the salary of this position.

Visit our website at SpruceGrove.org to view the full position description and to apply online.

Senior Administrative Officer

The Village of Fort Simpson is accepting applications for a

SENIOR ADMINISTRATIVE OFFICER

The Village of Fort Simpson has an employment opportunity for a qualified administrator with at least five years’ experience at the senior management level in municipal governance to assume the responsibility of a Senior Administrative Officer (SAO).

Reporting directly to Mayor and Council, the SAO will provide leadership to the management team, encompassing the departments of Public Works, Recreation and Culture, Finance, Municipal Enforcement, Fire Protection Services, Environmental and Planning. You will foster a positive, collaborative environment that will promote productivity and innovation in a cross-cultural setting.

As an accomplished municipal leader, you will bring preferably a University degree in public administration or related discipline or an equivalent combination of education and experience with a commitment to supporting the professional development of staff. You will have sound municipal experience in a senior management position with knowledge of municipal law and practices, financial management, human resources management and labour relations.

The successful applicant should possess (but not limited to) the following qualifications:

At least 5 years experience in senior management of a municipality;
Formal training in fundamental accounting principles or equivalent work-related experience;
Enhanced management, administrative and financial system skills;
Computer accounting skills, preferably on QuickBooks Enterprise Software;
Demonstrated ability to meet performance standards;
Strategic and long-range planning;
Community expectations in a changing environment;
Organizational development and governance;
Communication and Public Affairs

Equivalent combinations of education and experience will be considered.

This is a permanent full-time non-unionized position. The salary will be commensurate with the individual’s qualifications and experience, within the range of $120,000 to $160,000 per year. In addition, the Village offers an exceptional benefit and pension package.

Closing date: Open Until Filled

Applications will be accepted by fax, email, postal mail or at the Village Office at:

Village of Fort Simpson
P.O. Box 438
Fort Simpson, NT X0E 0N0
Fax: (867) 695-2005
Email: kcorrigan@fortsimpson.com

Only those selected for an interview will be contacted.

Municipal Clerk

Municipal Clerk
Regular Full Time

JOB SCOPE: This position is accountable to the Chief Administrative Officer for the provision of a variety of routine and complex supervisory, clerical, and administrative work in the administration of the Municipal Government.

DEPARTMENT: Municipal Clerk’s Office

STATUS: Confidential

SALARY RANGE: $98,000 – $109,000

MINIMUM QUALIFICATIONS: (Requested copies listed below must be included upon application)
Education and Experience:

Graduation from a college or university with a Bachelor’s degree in business management, records management, public administration or a closely related field; and
Five (5) years of related experience.
A medical assessment including vision and hearing tests. Medical assessment must show the capacity of performing tasks of the classification (This is not required at time of application but will be required prior to hiring).

CLOSING DATE FOR APPLICATIONS: This posting shall remain open until this vacancy is filled.

Applications quoting REFERENCE NO. 23.08-E should be directed to:

Human Resources Department, Cape Breton Regional Municipality, 320 Esplanade, Suite 303
Sydney, Nova Scotia BlP 7B9
Fax: 902-563-5582
E-mail: jobapplications@cbrm.ns.ca

Applications/Resumes may also be submitted in the drop-off box: Main Floor, City Hall during regular working hours (8:30 a.m. – 4:30 p.m.)

Although we thank all applicants for their submissions, we will respond only to those we wish to interview.

CBRM is committed to the principles of Employment Equity and lnclusivity. We encourage applications from designated groups, including but not limited to women, visible minorities, indigenous peoples, members of the 2SLGBTQIA+ community, and persons with disabilities. CBRM encourages the need for respect, integrity, diversity, accountability, and the public good.

POSITION DESCRIPTION: Municipal Clerk

MAIN FUNCTIONS:

Participates as a senior member of the management team in the development of corporate and departmental program goals and objectives through participation in a corporate planning process.
Serves as Clerk for the Regional Municipality and assumes the responsibilities specific to this position as outlined in the Nova Scotia Municipal Government Act {MGA).
Serves as custodian of official Municipal records in accordance with the provisions of the MGA and CBRM policies;, performs certification and recording for the Municipality as required on legal documents and other records requiring such certification; seals and attests by signature to by-laws, policies, resolutions, and contracts, easements, deeds, bonds or other documents requiring Municipal certification; catalogs and files all Municipal records.
Attends regular and special Municipal council meetings; oversees or performs an accurate recording of the proceedings, preparation of the minutes, recording, indexing and filing for the public record; distributes information as requested.
Prepares and advertises meeting agendas, other advertisements, and legal notices of public hearings and special meetings.
Administers oath of office to public officials.
Serves as Returning Officer for the Municipality.
Acts as an Administrator with delegation from responsible officer to make required decisions regarding release of documentation on matters relating to Freedom of Information requests for non-police records of CBRM as per Section 497 of the MGA.
Prepares reports for Council meetings as directed.
Prepares surveys and other reports as directed.
Prepares a variety of studies, reports and related information for decision-making purposes.
Assures that assigned areas of responsibility are performed within budget; performs cost control activities; monitors revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time.
Recruits and selects staff within the Clerk’s Department.
Responsible for staff management functions within the department, including performance management, grievance and discipline.
Performs such other duties as the CAO may, from time to time, assign.

QUALIFICATIONS:

Education and Experience

Graduation from a college or university with a Bachelor’s degree in business management, records management, public administration or a closely related field; and
Five (5) years of related experience.
A medical assessment including vision and hearing tests. Medical assessment must show the capacity of performing tasks of the classification

Necessary Knowledge, Skills and Abilities

Working knowledge of the principles and practices of modern public administration; extensive knowledge of office practices and procedures; thorough knowledge of modern records management techniques; including legal requirements for recording, retention and disclosure.
Ability to accurately record and maintain records; ability to establish and maintain effective working relationships with employees; other departments, officials and the public; ability to communicate effectively verbally and in writing; ability to plan, organize and supervise clerical workers and assigned staff.

Chief Financial Officer

Chief Financial Officer, City of Dawson, Yukon Territory

Seeking Financial Gurus Under the Midnight Sun!

The City of Dawson, a unique blend of wilderness wonder, historical marvel, and vibrant community inclusiveness, is on the hunt for a Chief Financial Officer (CFO). Nestled in the heart of the Yukon Territory, our city serves as a beacon for adventurers, artists, and those yearning for a community that’s as diverse as the landscape that surrounds us.

This is not your everyday CFO position. This is an invitation to be the financial heartbeat in a city where the aurora borealis dances across the night sky, the Klondike Gold Rush whispers stories from ages past, and the promise of a thriving community welcomes everyone under the midnight sun.

Responsibilities:

Develop financial strategies by forecasting capital, facilities, and staff requirements; identifying monetary resources; developing action plans.
Monitor financial performance by measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
Coordinate financial planning and budget management functions.
Ensure legal and regulatory compliance on all financial functions.
Manage and lead the financial team, promoting a culture of high performance and continuous improvement.

Qualifications:

Proven experience as CFO, finance officer, or relevant role.
In-depth knowledge of corporate financial law and risk management practices.
Excellent knowledge of data analysis and forecasting methods.
Proficient in the use of MS Office and financial management software.
Strong leadership and organizational skills.
Excellent communication and people skills.
CPA is a strong advantage.
BSc/BA in Accounting, Finance, or a relevant field; MSc/MBA is a plus.

We’re particularly interested in those who aren’t just looking for a job, but an experience. Imagine refining budget lines while the midnight sun paints a living canvas across the skies or discussing financial strategies after a rewarding hike in our breathtaking wilderness. In Dawson, we don’t believe in all work and no play. We believe in creating a life that’s as fulfilling in the office as it is outside of it.

The City of Dawson is deeply committed to inclusivity. We’re proud of our thriving LGBTQ+ community, our rich First Nations heritage, and our thriving arts scene. Whoever you are, and wherever you’re from, you’ll find a home here.

So, if you’re a financial guru ready for a change of pace, if you’re ready to make a mark on a city that’s as dynamic as the river that runs through it, then we’d love to hear from you. Apply today, and let’s discover the wonders of the Yukon together.

City of Dawson, where your career meets adventure.

Please forward CV and Cover Letter to:

David Henderson
CAO@cityofdawson.ca

Deputy Treasurer (Extended)

The Municipality of Northern Bruce Peninsula has a permanent population of over 4,000. That number swells during the summer as people arrive looking to escape the city and enjoy beautiful Northern Bruce Peninsula.

The Municipality is currently seeking a full-time, permanent Deputy Treasurer. The successful candidate will be reporting to the Treasurer. This position will have the ability to have a flexible work arrangement.

Why join our team?

Competitive remuneration package;
- - Hourly Wage Range: $44.07 to $50.66
Our municipality values a work life balance;
Your family will enjoy a slower, richer pace of life;
Be steps away from a national park;
Easily access and explore Bruce trails; and
Live in a community where you can enjoy outdoor activities, in all four seasons.

As our Deputy Treasurer, you will:

Develop and maintain accounting and reporting policies and practices to ensure accurate and consistent recording and reporting of financial transactions;
Provide timely and accurate financial information and supporting documentation, as required, for Council, external auditors, and external funding agencies;
Work cross-departmentally to prepare, consolidate, and monitor the annual capital and operating budgets for the municipal and service rate budgets;
Support the development, maintenance, and continual improvement of long-term financial plans including multi-year capital expenditure and funding plans and the Asset Management Plan;
Develop, prepare, and update budget supporting documents for use by Municipal Departments; and
Provide supervision, guidance, direction, leadership, and control to staff in the Finance Department.

You have:

A post-secondary degree in Business Administration, Commerce, Accounting, Finance, or related discipline combined with at least five (5) years’ experience in the municipal environment;
Certified Professional Accounting designation, CPA, is considered an asset;
Experience working in a municipal environment is considered an asset;
Relevant knowledge in financial, accounting and auditing principles and practices, applicable legislation/regulatory standards, budget formulation and local government functions and responsibilities; and
Exceptional leadership, communication, critical thinking and collaboration skills.

A full job description can be found at www.northbrucepeninsula.ca

To Apply

If you are interested in a challenging position at a great municipality, please submit your resume in confidence via email to:

Ward & Uptigrove HR Solutions
Attention: Tonya Wilson
E-mail: HRresults@w-u.on.ca

Closing Date

Open until filled

No phone calls please. We thank all applicants for their interest; however only those candidates selected for an interview will be contacted. Various background checks will be performed on the successful candidate. We are dedicated to maintaining a respectful, fair and equitable work environment, and welcomes submissions from all qualified applicants. If accommodation is required during the selection or interview process it will be available upon request. This job posting is available in an accessible format upon request.

Director of Finance and Human Resources

Effective Date: March 2023
Department: Administration
Accountable to: Chief Administrative Officer (CAO)
Supervision of: City Hall Staff

Summary

Act as a key Senior Management team member for the City of Flin Flon. Working directly with the CAO this position will strive to ensure the integrity and implementation of accounting internal control systems and human resources structures in accordance with all applicable laws, regulations and municipal policies and procedures.

Qualifications

Bachelor’s Degree in a related field.
Municipal Administration Certificate or Diploma from a Manitoba or other recognized Canadian University or College (or a willingness to acquire).
Comparable academic qualifications and coursework in business, finance, or other public administration.
Minimum of 5 years of experience in a Municipal setting or another related role.
Minimum of 5 years of experience in HR management and development, experience in a unionized environment would be an asset.
A suitable combination of education and experience may be considered.

Key Responsibilities

Human Resource Management (50%), Finance (30%) Assistant CAO (20%)
Coordinate and carry out the human resource management functions of the organization.
Recommend and update HR policies and procedures, and coordinate with workplace health and safety to show compliance with all employment laws.
Manage onboarding and termination processes in all departments.
Manage staff performance reviews and ensure reviews are carried out in each department
Maintain a transparent financial infrastructure including budget and audit processes.
Oversee all accounting functions including banking processes, accounts receivable, accounts payable, inventory, payroll, cash receipts and general ledger.
Manage, prepare and present the City budget, including supporting all departments in their budgeting process.
Manage integration and implementation of Payworks payroll system and oversee payroll inputs.
Manage the responsibilities of the CAO in the CAO’s absence.
Attend regular Council meetings, Finance Committee meetings and other meetings as required.
Work in partnership with the CAO to achieve best practices in Municipal business, including the smooth running of operations to meet strategic goals.

Measurable Skills

Proficient human resource and finance capabilities and experience.
Working knowledge of municipal software and Microsoft Office and Payworks.
Thorough knowledge of applicable legislation, acts, statutes and regulations.
Ability to work under pressure.
Highly developed organizational and interpersonal skills.
High degree of confidentiality.

How to Apply

Apply in writing and submit a complete resume, educational background, qualifications and references. Applications will be received until the position is filled, please address application to: Lyn Brown, CAO, e-mail: lbrown@flinflon.ca
The City of Flin Flon fax: 1-204-681-7530
20 First Avenue, FLIN FLON, Manitoba
R8A 0T7

We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

We thank all applicants for their interest, but only those advancing through the selection process will be contacted.

Description

Requirements

Benefits

Director of Community and Development Services Community and Development Services

Chief Administrative Officer

DISTRICT OF PORT EDWARD CHIEF ADMINISTRATIVE OFFICER

DEPUTY FINANCE DIRECTOR – PERMANENT POSITION – NEW POSITION KATIVIK MUNICIPAL HOUSING BUREAU 300 EMPLOYEES | 3,800 SOCIAL HOUSING UNITS | 14 VILLAGES QUEBEC’S GREAT NORTH – NUNAVIK | KUUJJUAQ

Take your Career in the Right Direction

Assistant Controller – Budget and Financial Planning

SENIOR ADMINISTRATIVE OFFICER

Why join our team?

As our Deputy Treasurer, you will:

You have:

To Apply

Closing Date

Director of Finance and Human Resources

Summary

Qualifications

Key Responsibilities

Measurable Skills

How to Apply

Director of Community and Development Services
Community and Development Services

DISTRICT OF PORT EDWARD
CHIEF ADMINISTRATIVE OFFICER

DEPUTY FINANCE DIRECTOR – PERMANENT POSITION – NEW POSITION
KATIVIK MUNICIPAL HOUSING BUREAU
300 EMPLOYEES | 3,800 SOCIAL HOUSING UNITS | 14 VILLAGES
QUEBEC’S GREAT NORTH – NUNAVIK | KUUJJUAQ