POSITION ID: 1253-001 CALL NO. 23-3372
Job Designation: Supervisor, Stores
Department: Roads and Works Operations
Job Details: Permanent Full Time (Non-Union)
Salary Range: $96,386 – $112,110
Closing Date: Applications for this position must be received at oakville.ca no later than 11:59pm on October 15, 2023.
- A defined benefit pension plan (OMERS)
- Comprehensive health plan complemented with life and disability insurance
- A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things
This position reports to the Manager of Fleet Operations and supervises all activities of the Central Stores functions. It will provide the planning, analysis, materials management, organization, and distribution of required goods and services across diverse commodities for internal and external client departments. This position will also work closely with Finance & Purchasing. Central Stores provides records management and supplies for: Fleet Services, Roads & Works, Parks & Open Space, Fire Department, Oakville Hydro, on light automotive, heavy truck, plows & winter control equipment, aerial devices, off-road, construction equipment, agricultural rated equipment, trailers, fuels at multiple depots, and small equipment encompassing some 1500 units.
What can I expect to do in this role?
- Provides counsel, direction, and instruction for staff, daily supervision, schedules, and distributes work assignments to ensure that client department requirements are appropriately met. This is often on a time / seasonally critical response basis with varying priorities.
- Oversees the performance of Stores staff. Participates in the training, recruitment & selection of new staff, and annual reviews.
- Develops, implements, distributes, and reviews short and long-term Stores and inventory strategies that meet budgetary confines and client departments’ needs.
- Establishes prudent practices and aligns the scheduling of resources human and material to accomplish them.
- Performs sourcing, evaluation, purchasing and the acquisition of commodities and services. This will include participating jointly or independently in the drafting and review of specifications for equipment, products, and services, and Town co-operative buying projects where pertinent and requested by Purchasing and/or the Fleet manager. Provides or assists in the analysis and recommendation of the results.
- Ensures that all records and documentation either manual or electronic of all inventories, records of purchases and disbursals and related costs are accurate, reconciled and distributed to the appropriate parties.
- Reviews monthly variances with appropriate parties.
- Performs purchase order approvals where required.
- Performs entries and reconciliations for VISA purchases.
- Responsible for the database of fleet vehicle and inventories information ensuring that inventory, maintenance, and repair related data are properly kept to mandated standards.
- Arranges the performance and reconciliation of physical (and/or cycle) inventory counts both perpetual and G/L records.
- Provides detailed and reconciled monthly reports to the Finance Department, Fleet Manager, and others where required, accounting for the utilization and cost distribution of labour, parts, services, and materials.
- Performs payroll for self and staff and forwards to appropriate individuals.
- Pursues and resolves warranty or credit issues with vendors.
- Analyzes, advocates, and effects any required changes to the functionality of the computerized inventory and other system(s) which may be independent or jointly with the Information Systems department and/or necessary parties.
- Participates in seminars, research, and studies of materials management issues, independently or as assigned. Investigates and recommends training from appropriate methods and resources for Stores staff.
- Liaises / confers regularly with staff, management, supervisors, vendors, both orally and written and at peer levels with other municipalities where required.
- Ensures that all related work practices and procedures comply with the Town of Oakville’s policies, By-Laws, guidelines and such other Statutes or
- Regulations that apply.
- Performs other duties as assigned.
How do I qualify?
Ideally you have a three year diploma or degree from a recognized institution and a professional accreditation in any of the following areas: Asset Management, Inventory (Material) Management, supply chain management and Control or Finance. Your formal education is augmented by progressively responsible experience at a supervisory level within a diversified stores/inventory operations context and at least 3 years’ experience leading, delegating and/or supervising staff. You have an in-depth knowledge of and experience in Inventory Management and Control, Asset Management, Integrated Systems (JD Edwards) and system implementations. An equivalent combination of education and experience may also be considered. You have a broad and thorough knowledge of equipment and vehicle types and their operating systems. Your education and experience have resulted in outstanding leadership complemented by a highly developed understanding of service delivery.
A satisfactory criminal record check dated within the last 30 days is a condition of employment for this position.
Must possess a valid and unrestricted ‘G’ (minimum) driver’s license with a driving record that demonstrates responsible and safe driving behaviour. Note: Applicants with 6 or more points are ineligible for consideration. The successful applicant, who is a new hire, will be required to provide the Corporation with a current drivers abstract (no older than 30 days) and pass a Town administered road test as a condition of employment.
Core Knowledge Required for Success:
You are an experienced leader with a comprehensive knowledge of:
- Current and future policies, practices, trends, technology and information relating to Inventory Management coupled with knowledge of Inventory and Work order processes.
- Budget management and administration.
- The Highway Traffic Act and the Occupational Health and Safety regulations and directives as these apply.
- Common word processing, spreadsheet, email and database management techniques.
In addition, your experience demonstrates the following Supervisor Leadership Competencies:
- Strategic Thinking – innovating through analysis and ideas.
- Engagement – mobilizing people, organizations, and partners.
- Management excellence – delivering results through action management, people management and financial and asset management.
- Accountability and Respect – serving with integrity and respect.
Click Competency Profile to view the competencies for this Supervisor level.
Teamwork, accountability, dedication, honesty, innovation, and respect
DATED: September 29, 2023
This job profile reflects the general requirements necessary to perform the principal functions of the job.
This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified.
Applicants may also be required to undergo testing.
Successful candidates will abide by Ontario Health & Safety Legislation and follow Corporate Health & Safety Policies.
The Town of Oakville is an equal opportunity employer
Personal information collected from applications and resumes is collected under the authority of the Municipal Act, 2001, and will be used to determine qualifications for employment. Questions about this collection of information should be directed to Human Resource Services, 1225 Trafalgar Road, Oakville, Ontario L6H 0H3
We thank all applicants and advise that only those selected for an interview will be contacted.